Executive Assistant - Singapore - Office Secretaries

Office Secretaries

Verified Company

Singapore

2 days ago

Posted by:

Wei Jie

beBee Recruiter

Description

Executive Assistant to Consultants For an international head hunting firm located in Raffles Place

The responsibilities of the role are diversified, including but not limited to project management, document preparation (including editing, formatting and finalizing), calendar management (both internally and externally, across various geographies and time-zones, sometimes with tight deadline), database management, expense submission, fielding incoming calls, event management, etc.

The EA will work closely with colleagues on several projects simultaneously, in varied stages, to ensure that all matters are handled efficiently to the highest level of standards.

Responsibilities:

Serve as client liaison, assisting consultants in project management of assignments.
Screen individual consultant's telephone lines, as well as answer "overflow" calls.
Work with Research team on assignments from start to finish to ensure smooth process and completion.
Ensure that all outgoing documents including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.
Assist accounting department with invoicing to clients.
Assist other Executive Assistants with work overflow as and when capacity allows.
Undertake ad hoc projects as requested.

Assume ownership or shared responsibility for planning, organizing and executing the projects.

Minimum of 8 years of EA experience.

Someone with project management skill or has good experience in handling multiple tasks or possesses varied experience (marketing, customer service, secretarial) is highly preferred