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- Handle all incoming phone calls politely so that all callers are properly entertained and forwarded to relevant parties, if appropriate
- Responsible and managing the office administration system, understanding all purchase orders, stock control, office equipment specifications and features, replenishment, and forecasting amongst other administrative duties.
- Develop, train and supervise local administrative staff to ensure efficiency in the office operations and meeting of deadlines.
- Review and innovate an efficient and effective administration system and office procedure. Carry out implementation plan if required.
- Responsible for administrative documentation control with coverage of contracts, agreements, circulars and correspondences about office administration.
- To be cost-conscious and be up-to-date with market information on office products, prices and features.
- Negotiate with suppliers on an ongoing basis to ensure the company's best interest is not compromised for all purchases made.
- Able to work with Business Units on headcount planning, office space planning and office equipment matters, if required.
- Provide solutions to project administration and office administration in every possible way.
- A team player with excellent communication and interpersonal skills, with the ability to interact and communicate with all levels of management and staff
- Provide secretarial and administrative assistance to all Business Units in accordance with the company policies and procedures (e.g. travel requisition, expense claims etc)
- Organize company events both internally and externally.
- Perform other tasks or ad-hoc projects assigned by the manager and admin staff in a willing and cooperative manner
- Act as a Data Protection Officer, PDPA regulations/obligations and compliances to provide advice and review of clients' contracts related to PDPA clauses, etc.
- To be the key person in workplace safety and security for ISO 27001 compliance
Senior Admin Executive - Singapore - IPSOS PTE. LTD.
IPSOS PTE. LTD.
Singapore
2 weeks ago
Description
Roles & ResponsibilitiesProvide a full range of admin support for the Singapore office and ensure that admin duties are handled properly to project a professional image & achieve an efficient office operation and assist the Business units in the daily operation, efficiently providing secretarial and administrative support.
Forecasting
Microsoft Office
Microsoft Excel
Interpersonal Skills
Workplace Safety
ISO
Administration
ISO 27001
Payroll
Office Administration
Project Administration
Space Planning
Administrative Support
Team Player
Requisition