Executive Secretary - Singapore - STUDIO IF (D&B) PTE. LTD.

Description

Responsibilities:

•In charge of arranging all travel logistics, including flights and accommodation bookings, visas, and transportation.

•In charge of the schedule planning for meetings, travels and activities.

•Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.

•Maintain and update Director's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.

•⁠Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.

•Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.

•⁠Advise Director on a high priority matter and follow up accordingly.

•Takes part in responding to the Director's requests for review and approval.

•Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.

•Handle sensitive and confidential information with the utmost professionalism and discretion.

•Perform various administrative tasks.

Requirements:

•Willing to travel overseas.

•Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.

•⁠Excellent communication, interpersonal and time-management skills.

•Discretion and confidentiality in handling sensitive information.

•⁠Flexibility to adapt to changing priorities.

•Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.

•Willingness to work flexible hours.