Operations Assistant - Singapore - HarbourVest Partners

HarbourVest Partners

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

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Description

Job Description Summary

SUMMARY

As a member of the Portfolio Analytics Group, the principal function of the Operations Assistant (OA) is to process a variety of financial documentation as well as serve as the main point of contact for General Partner related communication.

Financial documentation and communication will extracted from GP portals and auto uploaded to a document storage system or disseminated to internal teams.

The OA will also undertake a broad range of operational tasks to support the Portfolio Analytics Group as well as other groups within the firm, while providing excellent customer service both internally and externally.

RESPONSIBILITIES
Process Capital Calls and Distributions - 40% of time

Monitor underlying GP portals for capital call and distribution notices
Process requests within the notice (confirmation of receipt, wiring instruction etc.)
Ensure all relevant documents are included in notices, followup with General Partners when necessary
Facilitate any materials, requests and responses to internal departments, as needed
Ensure all capital calls are paid and in timely manner and assist Treasury with any inquires

Partnership Financial Statements and Manager Correspondence - 40% of time

Monitor underlying GP portals for partnership financial statements, capital accounts and quarterly reports
Ensure all relevant documents are included in financial statements, followup when necessary; Upload to document storage system
Collaborate with Accounting team to request outstanding partnership financial statements from General Partners
Facilitate annual meeting invites and upload General Partner announcements

Other Responsibilities - 20% of time

Partner with internal teams such as Fund Accounting, Direct Accounting, Portfolio Analytics, and Investment teams
Coordinate with internal teams to assist with additional projects
System enhancement testing with IT, as needed
Maintain OA procedures
Perform miscellaneous data entry

EDUCATION
BS/BA or equivalent

WORK EXPERIENCE
0-2 year

LI-Hybrid