Assistant to President - Singapore - CAA SPORTS PTE. LTD.

Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, Singapore and Beijing, among other locations globally.

OVERVIEW

Our Singapore office is hiring for a new Assistant to support our President – CAA Sports APAC. The ideal candidate is professional, motivated, organised and keen to work in a busy and growing team. The individual should be a team player, with strong interpersonal skills, a positive can-do attitude and be able to communicate well with both internal and external stakeholders. A personal interest in sports and brands would be advantageous.

Responsibilities to include but not limited to:

• Supporting the President – CAA Sports APAC with select commercial projects, project management, office operation tasks, administration, as well as working together with other internal and external stakeholders to ensure timely delivery of information, follow up, reports and other tasks in relation to the business.
• Working as Project Lead (or collaborating with other colleagues and co-leading) for internal events such as the hosting of international guests (internal and external) at major events e.g. F1 Singapore Grand Prix, and other similar events; and supporting other client hosting opportunities.
• Planning, managing and executing team events for the Singapore office such as retreat trips, team bonding sessions, dinners etc.
• Supporting corporate services team in procurement of other third party service providers such as PR, legal etc., where applicable.
• Support President – CAA Sports APAC on sales conversations and lead follow-ups to ensure project continuity and development.
• Where needed, providing customer service and support on implementation of sponsorship deals with rights owners.
• From time to time, support the Brand Consulting and Property Solutions team when project loads increase and extra headcount is needed to fulfil tasks or projects.
• Cold outreaching brands to generate new business leads and prospect new business opportunities.
• On need basis, to support the Executive Search team on scheduling of candidate/client interviews and the creation of documentation to support the search process. Supporting President – CAA Sports APAC on relevant administrative tasks for project execution and day-to-day office operations.
• Supporting President – CAA Sports APAC in business development planning and approach – such as development of commercial rights plan etc.
• Setting up and uploading of data into the system and maintaining President's CRM data. Utilising SalesForce for reporting and data analysis where applicable.
• Supporting other Singapore office functions on ad hoc basis, as needed from time to time.
• Supporting the overall operation of the Singapore office, and providing support to HR, Finance and Tech.
• Managing President – CAA Sports APAC's schedule and meetings, including travel arrangement (flight, accommodation, Visa etc.), reservations and set up.

Qualifications/Requirements:

• Some previous experience in a similar administrative role, including diary and travel arrangement, will be preferred.
• Strong organisational skills and ability to pay close attention to detail and accuracy.
• Team oriented and able to work in a fast-paced environment and under pressure.
• A positive, hard-working "can-do" attitude, and the ability to multi-task on multiple projects simultaneously.
• Passionate about sports, entertainment and contemporary culture.
• Desire to be part of an organisation that values teamwork and taking care of each other.
• Some previous experience in an agency or property holder environment is desirable.
• Experience in customer services or executive assistant role within the leisure/hospitality industry, and/or event experience would be useful.
• Excellent MS word skills including PowerPoint, Excel and Word.
• Multi-lingual: English and Korean language capabilities on a native level of proficiency required due to frequent engaging with Korean clients. Any additional language capabilities would be useful.
• A passion for creative problem solving and solutions.
• Enthusiasm and take pride in your work.