Administrative Manager - Singapore - AQUILIUS INVESTMENT PARTNERS PTE. LTD.

Description

The ideal candidate will be able to effectively coordinate administrative tasks in the office, help with the upkeep of the office facilities and be on top of the office inventory. They should be comfortable coordinating flight and hotel bookings for the team. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Maintenance and upkeep of office facilities, including the reception area, meeting rooms, pantry and overall office environment
• Purchase and maintain inventory of office & pantry supplies and equipment and manage relationships with external vendors and suppliers
• Coordination of flight and hotel bookings for the team
• Onboarding/Offboarding Process for Office-related matters
• General office administration duties including reception, building access and telephone and courier/mail duties
• Usher visitors, serve refreshments and inform relevant staff of their arrival
• Other ad-hoc duties as and when necessary
• Administrative support for the finance team, including but not limited to preparation of bank and other corporate documents, arranging for document signing, sorting and filing of documents

Qualifications

• High-energy, high-integrity enthusiastic self-starter.
• Minimum of two years of relevant work experience.
• Entrepreneurial spirit and a strong desire to learn and succeed.
• For this challenging position, we are looking for a reliable and trustworthy individual, meticulous and have a flair for administrative and operational matters. Strong organizational skills are a must, coupled with the ability to multi-task and work well under tight deadlines.
• Strong work ethic, professional demeanor, and appearance