Senior Business Partner, Administration - Singapur, Singapore - GovTech Singapore

Description

[What the role is]
You will be part of Enterprise Singapore's Finance, Procurement and Administration team responsible for managing of the budget for fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment. In this role, you will plan the physical infrastructure and facilities of our HQ office and ensure that they are well maintained and kept in a good, safe and serviceable state for users.

[What you will be working on]

Reporting to the Deputy Director (Administration), you will play a vital role to support Office Administration initiatives at EnterpriseSG, leading a team to provide excellent administrative service to the Board in the following key areas:
1) Facilities Management:

• Review, manage and maintain EnterpriseSG HQ office to ensure the facilities are well maintained, safe, fit-for-purpose and conducive for use and business interactions.

• Oversee and manage the Integrated Facilities Management (IFM) and other admin services are performing as per contract, valid and procured on time.

• Manage all the facilities upgrading projects from planning to completion including defects liability periods, fixed asset and finalisation of project accounts.

• Ensures workplace safety, office security and emergency preparedness procedures are reviewed regularly and implemented properly.

2) Space Management:

• Plan and coordinate a conducive work environment at EnterpriseSG HQ that support collaboration, communication, and staff well-being which is financially and environmentally sustainable as well as optimisation of office space use to meet internal requirements.

• Ensure adequate and suitable seating arrangement on a timely basis.

• Manage the leasing process for EnterpriseSG HQ office from market research, lease negotiations, lease renewal and property maintenance coordination.

3) Environmental Sustainability

• Implement measures to reduce carbon footprint for EnterpriseSG HQ in the areas of energy, water, and waste to support the targets.

[What we are looking for]

• Recognised degree in Building or Facilities/Estates Management discipline with minimum 5 years of relevant experience in Facilities/Estate Management with good track record, of which at least two years in managerial capacity in government agencies.

• An individual who is a team player with strong inter-personal and analytical skills, meticulous, able to multi-task and work well under pressure.