Executive Assistant, Prepare, Co-op 2 - Novena, Singapore - Tan Tock Seng

Tan Tock Seng

Verified Company

Novena, Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Tan Tock Seng Hospital (TTSH)

Executive Assistant,
PREPARE, Co-op 2 (Databases)

PREPARE

Job Description:

Job Summary

You will provide administrative support to
PREPARE Programme Office (PO).

Your role includes managing Directors' calendars and scheduling meetings, minutes taking, filing, asset tracking, procurement, finance and day-to-day operations of PO.

You will liaise with department staff and external stakeholders in matters relating to ensure smooth functioning of PO.

Main

Responsibilities:

Specific

Provide general administrative support to
PREPARE PO
Manage Directors' calendar and schedule meetings
Liaise with internal and external stakeholders
Address ad hoc requests from external agencies e.g. MOH or internal e.g. NHG HQ
Review and ensure proper documentation of documents as per department's protocol
Provide logístical support for departments for meetings and events, e.g. cater refreshments, setup facilities, collation of agenda for department meetings, taking minutes and filing/ housekeeping of office correspondences
Assist to check claims for their completeness and process them
Maintain and update record for
PREPARE assets
Assist in procurement and finance matters for
PREPARE PO

General

To perform other duties as directed by supervisor(s) including work areas not mentioned here but that are within the scope of
PREPARE.

Job Requirements

Education

Diploma holder preferably in Business Studies or equivalent with at least 2 years of relevant working experience

Experience

Proficient in MS Office
Good written and oral communication skills and ability to multitask.
Excellent communication and interpersonal skills
Excellent organization and problemsolving skills with the ability to respond effectively in a fast paced environment.
Demonstrate high integrity to safeguard and ensure confidentiality of information
Able to work as a team as well as independently

Job Family

Administration

Employment Type

Contract Full-Time

Working Location

Novena (Central)

Working Hours

Office Hours

Education Level

Diploma