Executive Assistant Singapore - FTI Consulting, Inc.

FTI Consulting, Inc.

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

About the Role:

As an Executive Assistant, you will provide secretarial and administrative support to the team. Duties include diary and travel management, correspondence, and other various ad hoc administration duties.

Calendar Management

Accountable for calendar management for Senior Managing Directors
Interact with both internal and external executives and assistants and coordinate a variety of complex executive meetings
Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, followups

Travel Arrangement

Coordinate travel arrangements including booking of flights, hotels and local transfer(s)
Develop understanding of Senior Managing Directors scheduling and travel preferences

Timesheet and Expense Management

Assist in managing timesheets for Senior Managing Directors
Prepare and submit of expense reimbursements
Prepare vendor invoice payments and billing

Client Administration

Billing review and management
Assist in establishing time entry guidelines and ensuring the engagement team complies with unique terms
Train new hires with respect to Billing Guidelines and Procedures
Receive, and process Contractor invoices and ensure inclusion of fees and expenses on client bills
Monitor and process commission payments to contractors
Monitor client payments and release of payments to contractors
Development and review of monthly product P&L for accuracy

Operations and Administration

Manage the documents and marketing materials
Manage and monitor SalesForce reporting for practice and provide information to leadership about pipeline and backlogs
Supporting in managing new business sources and managing client databases
Monitor and schedule FTI participation in industry events and conferences
Coordinate campaigns for practice
Act as central point of contact for all assigned Senior Managing Directors administrative needs
Liaise with the operational functions (Admin, Finance, HR, Marketing, IT etc) on internal processes and procedures
Provide coverage for Executive Assistants when necessary

Basic Qualifications

Possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Administration / Secretarial Cert or equivalent
At least 56 years of experience in supporting multiple executives
Experience in management consultancy or other professional services environment highly preferred
Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment
Ability to maintain and respect confidentiality
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to juggle several tasks at once, to prioritize and manage own time
Not a clock watcher or someone who is unwilling to step outside their job description

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Able to start work immediately or within short period of time

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Our Benefits
Apart from the well-structured career path and collaborative team environment, our employees enjoy a variety of perks and benefits.

Our benefits include, but are not limited to:

Competitive remuneration package
Comprehensive leave policy
Health care benefits including dependents
Education subsidy with study and examination leaves
Annual paid volunteer hours Corporate matching for corporate charitable event donations

About FTI Consulting

What makes us unique? With more than 7,800 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake.

Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history.

Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation