HR and Admin Executive - Singapore - PROVIDENCE MANAGEMENT PTE. LTD.

Description

• Prepare agreements for new investments or renewals
• Monitor and ensure all incoming funds are received on time and in order
• Maintain and update client listings as well as the investment listings
• Create new client account in the system
• Create new/renewal investment information in the system
• Update client information in the system
• Archived old client data
• Participate in the system enhancement project
• Prepare monthly/quarterly/yearly returns payouts to respective clients, and ensure payments are timely and in order
• Perform mass payment registration in the system
• Ensure commissions are paid on time
• Work closely with Business Development Associates on all matters related to investment
• Update and maintain clients' membership listing
• Send out quarterly promotion announcements to all associates
• Send out members promotion to all clients if any
• Source yearend gift packs for all clients
• Ensure weekly/monthly/quarterly/annual surveys/reports (internal & external) are submitted on time and in order
• Any other adhoc matters as arranged by the company

• Maintain and update employees' leave & medical reimbursement records
• Maintain and update employees' payslips
• Update employees' on working arrangements and safe management measures etc
• Collate and arrange interviews for internship programme as well as fulltime position
• Work closely with Tertiary Institutions on internship placement and career fair events
• Main liaison for CSR events
• Sourcing for office equipment
• Monitor and ensure prompt payment of utilities payments & other billings
• Update loan disbursement information in the expense listing and check that all approved loans are disbursed on time
• Update monthly investor payout details in the expense listing
• Update investor payout to individual client in the expense listing
• Monitor and ensure prompt payment of utilities payments & other billings
• Monitor the expiry date of licence and memberships etc
• Attend to all matters related to HR, Benefits, Payroll & CPF payment
• Attend to all matters related to Staff Training
• Ensure weekly/monthly/quarterly/annual surveys/reports (internal & external) are submitted on time and in order
• Any other adhoc matters as arranged by the company