Information Coordinator - Singapore - Singamas Container Pte. Ltd.

Description

ROLES & RESPONSIBILITIES

a) Responsible for the correct and accurate storage, retrieval and communication of all engineering technical records and documentation within the site registry

b) Ensure all technical records and all related documents are registered and stored efficiently the accurate retrieval of such documentation is a key requirement

c) Manage the technical records and all its related documents

d) Responsible for issuing and receiving all documentation from the engineering, project and operation parties to third parties and from vendors

e) Maintain the library of documents both digitally and hardcopy

f) Manage electronic document management system

g) Reproduction of information into both printed and electronic format for communication to the engineering, projects and operation parties or third-party contractors/suppliers/vendors

h) Issue all transmittals to 3rd parties, receive and collate of all project correspondences and communication from contractors and vendors to the Engineering and Project Teams

i) Other scope of work to be assigned.

WORKING EXPERIENCE

a) An experienced document controller with a minimum of 5 years relevant experience handling engineering technical records and project information in energy infrastructure industries sector

b) Knowledgeable and experience to organise and manage large volume of both print and electronic information

c) Liaise with different parties, both internal and external parties to meet requests for information in an accurate a timely manner

d) Experience in establishing and maintain print registry documentation is key as is the ability to establish and manage an Electronic Document Management System (EDMS).

e) Knowledgeable and experience to relate own tasks to the wider framework

f) Knowledgeable and experience to relate different pieces of information and recognised trends.

COMPETENCY & QUALIFICAITON

a) GCE/ITE/Diploma or recognised equivalent qualifications. or combination of education and relevant experience

b) Practical experience in a similar position advantageous

c) Skills and proficient in MS Office

d) Strong time-management, prioritisation and organisational skills

e) Ability to coordinate several tasks at the same time

f) Good spoken and written English and Chinese languages

g) A committed team player able to work on own initiative with the minimum of supervision

h) Must have good communication and interpersonal skills.

i) Must be well-organised and meticulous.

j) Able to work independently.