Admin Executive - Singapore - SURBANA JURONG CAPITAL (JID) PTE. LTD.

Description

As an Admin Executive, you assume the role of clerical and administrative support within the department.

You will help optimise workflow procedures in the office and assist your colleagues and executives by supporting them with planning and distributing information.

Serve as the point of reference for all queries, requests or issues and forms an integral part of the company's workforce.

Responsibilities includes:

• Acting as the point of contact among executives, employees, clients, and other external partners
• Assist in PO creation for procurement of services, goods etc and seek for payment approval upon receipt of payment claims, invoices.
• Managing executives' calendar and set up meetings
• Managing requests & queries from executives
• Managing information flow in a timely and accurate manner
• Make travel and accommodation arrangements
• Submit and reconcile expenses reports
• Act as an office manager by providing business support and keeping up with office supply inventory
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organise and maintain the office filing system (both paper and electronic)
• Maintain & update standard operating procedures ('SOPs') and/or office policies
• Other administrative duties assigned

Requirements:

A good Admin Executive needs to be resourceful, innovative, meticulous and proactive to support their executive leaders. We are looking for someone with at least 2 years of relevant experience.

They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively.

Proficiency in Microsoft Office is essential.

Able to commit for 6 months contract