Operations Manager - Singapore - Direct Search Asia Pte. Ltd.
Description
Functions and Responsibilities:
Aid the Support Operator/Marne Superintendent in the upkeep and revision of the HSSEQ management system.
Organize and oversee the progression of vessel vetting inspections from initiation to final approval, managing communication with the vessel, oil majors, vessel agents, and relevant internal departments.
Attend Marine Department meetings, record minutes, and disseminate them as necessary.
Assist in updating, verifying, and managing OCIMF Vessel Particulars Questionnaires (VPQ), as well as updating internal records and marine databases (SIRE, Q88, SIS3, CDI) as required.
Monitor information exchange between the fleet and the department to ensure receipt of all essential updates.
Manage incoming mail from ships and ensure accurate distribution within the office.
Record and track acknowledgments from the fleet.
Assist in generating marine department statistics as needed.
Assist in compiling documentation for Management Reviews.
Maintain and update all Fleet Notices and Circulars in DANAOS on a monthly basis.
Undertake general administrative tasks as needed.
File marine-related weekly and monthly reports and documentation received from vessels and various other parties, transitioning to electronic filing and DANAOS.
Ensure compliance with voyage instructions and provide guidance to vessel masters in accordance with the governing CP.
Coordinate with purchasers, vessel Superintendents, and logistical service providers regarding the loading/unloading/transshipment of stores and spares.
Monitor and evaluate actual vessel fuel consumption against budgeted consumption to ensure cost-effectiveness.
Monitor vessel movements and performance, reporting to relevant parties.
Initiate communication for settlement in disputes against counterparties, such as cargo damage or shortage, lay-time, underperformance, etc., based on charter party terms.
Handle clerical tasks such as filing shipping documents and entering voyage data into business applications.
Assist in compiling Insurance Claim documentation.
Coordinate with Master/Charterers regarding unplanned stoppages/repairs, including follow-up for OFF/ON Hire reports and instructions to masters regarding vessel-side reports (to external parties) under guidance from Technical Supt.
Monitor and support all vessels on operational issues (loading/discharging/tank cleaning/grade change) under guidance from Marine Supt.
Assist with post-fixture activities as necessary (Cargo documentation (BL's/LOI's), Cargo quantity issues, Additional Insurance requirements (AWRP/KnR) under guidance from Marine Supt as required).
Manage bunker ROB/requirements of the vessel, including notification to charterers (if required) and intake quantity + segregation onboard under guidance from Tech Supt and advice from the Master as necessary.
Handle agency appointments on owners' behalf as required.
Monitor vessel speed & consumption to comply with respective Charter party requirements.
Gather Customer Feedback.
Job Requirements:
Diploma holder in a related field/discipline.
Self-motivated individual with a minimum of 3 years' experience in marine industries is a MUST.
Possess initiative and ability to multitask.
Tech-savvy, adaptable to working with ERP systems.