Research Administrator, ROSA - Singapore - confidential

Description

• This position is for Centre for Research on Successful Ageing (ROSA).
• Assist in finance functions of the Centre, ensuring that there is compliance to university policies:
• Coordinate procurement requirements, raise the purchase orders and seek approvals for payment.
• Ensure that the Centre's monthly expenditure from various funds are accurate and documented.
• Distribute and track physical and RedeemSG digital vouchers issued to survey respondents.
• Ensure that the fixed asset listing is maintained and accounted for
  •Assist with annual budget preparation.
• Assist with the operational aspects of the research study for quarterly and ad-hoc waves of survey:
• Implementation of research by ensuring quality control procedures are adhered to (e.g. preparing IRB modifications, monitoring daily response rates)
• Answer emails and calls from respondents and addressing their queries in a timely manner
• Oversee the translation process of the survey questions and assigning translation tasks to student assistants.
• Prepare survey completion data for letter and voucher processing, which includes mailing of in-house letters to respondents.
• Plan outreach events to showcase ROSA's research and engagement of the Singapore Life Panel:
• Work with external vendors and internal departments to organise internal and external events, e.g. Annual ROSA symposium, academic workshops, seminars, round table and conferences.
• Assist the Research Panel Manager with organising focus group discussion sessions.
• Communicate with researchers, funding agencies, and other stakeholders to facilitate research activities (e.g. organising meetings, seeking information about pending research topics/journal articles).
• Grant and report writing:
• Assist with the preparation of annual grant/donor reports which documents the Centre's achievements.
• Track media coverage of ROSA's research.
• Assist with new grant applications.
• Other duties as assigned

Qualifications

• Bachelor's degree with 4-6 years of relevant work experience.
• Ability to balance numerous tasks simultaneously and is organised.
• Ability to work cohesively and effectively in a team setting.
• Advanced user of Microsoft Office Suite (Excel, Word Powerpoint).
• Meticulous with numbers and book-keeping.
• Familiarity with survey research processes.
• Experience in organising large scale events.
• Excellent communication skills (both verbal and written).
• Working proficiency in another language (Chinese, Malay, or Tamil) will be beneficial.