Admin Executive - Singapore - Building and Construction Authority

    Building and Construction Authority
    $50,000 - $80,000 (SGD) per year
    Description
    [What the role is]

    We are looking for an IT-savvy and meticulous Admin Executive to support BCA's organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA's transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards.

    [What you will be working on]

    Key Responsibilities

    Records Management & ERMS
    • Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management.
    • Handle declassification, disposal verification and NAS archival submissions.
    • Manage confidential disposal services and conduct training for staff and DROs.

    Plans Retrieval & Digitisation
    • Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks.
    • Support internal/external plan retrieval requests, including urgent retrievals.
    • Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff.

    Sustainability Reporting
    • Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc.
    • Submission of sustainability data when necessary
    • Maintain dashboards and support sustainability initiatives.

    Appointed Roles & Office Administration
    • Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements.
    • Serve as a Goods Receipt Officer (GRO)
    • Support CAD events, audits and ad-hoc administrative duties.

    [What we are looking for]

    Requirements
    • Diploma in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience.
    • 2–3 years of experience in corporate administration, records management or sustainability reporting preferred.
    • Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools).
    • Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.
    • Good communication skills with strong attention to detail and data accuracy.
    • A proactive team player comfortable working with multiple departments and stakeholders.

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