Administrative Accounts Executive - Singapore - OW88 PTE. LTD.

Description

• Answer Phone/Take Messages (Hi, Vision Empire)
• Mail, Parcel and Courier/Shipment
• Collect mail, parcel courier and check mail every 23 days, arrange for courier or parcel
• Pantry, Stationery and Office equipment
• Responsible for Pantry and Stationary Supplies, including all drinking water, snacks and disposable crockeries matters
• Printer responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintanance and payment issues
• Season Parking and vehicle usage
• Ensure monthly season parkings for all vehicle in the company are paid on time and the usage report is updated daily

• Taking and accounting of all employee attendance in company on a daily basis, recording of all tardiness, MC and applicable Leaves
• Electric, Phone and Internet Monthly Bills
• Ensure phone bill of company and Directors are settled on monthly basis
• Training arrange and ensure selected employees are sent for training when instructed

• Update access list and ensure access is given only to authorized employees

• Enforce and ensure all company employers/es strictly follow the safe entry requirements as dictated by the government
• Filing ensure filing system in company is strictly enforced
• Preparation and update of SOP take time and effort to setup, maintain and update all Standard Operating Procedures for admin duties

• Full set of accounts for IRAS, ACRA, GST, tax reporting
• Sales Order Processing invoicing, payment and collection

• Issuing of PO, payment and logistics
• CPF, AIS, MOM Foreign Worker Levy are on time
• Petty Cash maintenance and update of petty cash in the company

• Ensure stocks reconcile at the end of each month
• Weekly AR and AP
• Report of AR and AP to be done every month
• Weekly Bank Statement Reconciliation ensure a weekly recouncillation is done
• Ensure Monthly report of Balance Sheet, Income Statement and Balance of Cash Flow