Temporary Administrative Assistant - Singapore - Avimac Pte. Ltd.

Description

. Manage and ensure smooth operations of the Main Office and Engineering Office.

. Manage office mail and courier services.

. Provide administrative support in Day-to-day documentation.

. Maintain and manage office and pantry supplies and service contract procurement.

. Maintain office equipment such as photocopiers and supplies, network printers, supplies, shredders, laminators, etc.

. Work with Senior Management to track and liaise with Functional Managers on their KPI.

. Manage card and phone access and visitor account system.

. Submit invoices and payments to Finance with supporting documents.

. Coordinates and assists in off-boarding of staff and completion of Clearance Form.

. Assist office orientation and guide new staff on submitting health claims and applications for leave and other ad-hoc matters.

. Custodian of all office access cards and system updates.

. Housekeeping of the office.

. Responsible for answering incoming calls, screening of calls, routing them to their proper recipient, taking and relaying messages as needed.

All other ad-hoc work instructions from Manager