Receptionist - Singapore - Reed Smith LLP

Reed Smith LLP

Verified Company

Singapore

3 days ago

Posted by:

Wei Jie

beBee Recruiter

Description

Description:

We are seeking an experienced receptionist/administrative assistant who will be responsible for greeting clients and visitors.

You will be in charge of contacting employees regarding visitors, answering phones and taking messages, managing couriers, sorting and distributing mail and liaise with service providers.

The role reports to the Office Service Coordinator in Singapore.

The Firm:

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward.

With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients.

Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions, and regulatory matters.

Our team of 3,000 people (including more than 1,700 lawyers) across 31 offices in the United States, Europe, the Middle East, and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Responsibilities:

Perform general receptionist duties, e.g., answering, screening, and directing incoming calls to the appropriate personnel. Taking down messages as and when needed.
Greet, attend, and receive guests at the reception.
Manage and coordinate meeting room calendar.
Assist with meeting room bookings and arrange refreshments where necessary.
Assist with meeting room/video conference setup with all necessary stationery and materials and maintain cleanliness of meeting rooms and reception area.
Arrange postal services (local and international), sorting of incoming mails and posting of outgoing mails for Reed Smith in alliance with Resource Law.
Collection, coordinating and sorting incoming and outgoing mails/documents.
Purchase and replenishment of stationeries and pantry
Maintenance of office equipment and inventory
Prepare and submit invoices and expenses via Check Request
Preparation of Reception Duty Roster and updating of Office Directory & Phone List.
Attend to requests on building/office matters and assist with maintenance requests and requirements.
Manage ad hoc admin matters and duties as assigne
This list is not exhaustive, as there may be additional tasks that need to _be undertaken._

Key Skills, Attributes and Experience:

Minimum 2year experience of similar experiences working as a receptionist cum admin assistant.
Experience of working within a demanding fast paced environment involving high levels of customer care.
Working knowledge of office equipment, such as printers and scanners.
Good time management skills and the ability to prioritize work
Strong customer service, organisation and administration skills.
Attention to detail and problemsolving skills
Strong organizational skills with the ability to multitask
Pleasant disposition and a team player
Professional telephone manners together with excellent verbal and written communication skills

No search firms/agencies please.

Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all._