Receptionist - Singapore - PERTAPIS Education and Welfare Centre

Description

1. Job Description

• Perform receptionist duties such as attending to public enquiries via walk-ins, phone calls or email and direct them to the relevant departments
• Provide information on programmes and initiatives for public queries (ie; Ramadan, Korban etc)
• Point of contact for delivery companies or despatch when items are delivered to HQ
• Process daily status for HQ and all 4 homes (PHH, PCH, PCWG & PSCFH)
• Check letterbox daily, record mails and distribute to relevant departments
• Maintain and keep up-to-date Exco and member details
• Order stationaries for all centres (ie; HQ, PHH, PCH, PCWG & PSCFH) on a monthly and quarterly basis
• Ordering of get well gift hampers (ie; Fruit and flower basket) as and when required
• Assist with the administrative tasks of Hari Raya or Thank You cards
• Purchase of staff pass, name stamp etc.
• Tabulate Cab Charge usage for all Homes & HQ
• Manage hospitality matters (ie; prepare refreshments, stationeries for any meetings held at HQ)
• Administrative support to President, Exco or Management related to meetings, events etc
• Assist with printing during events (ie; flyers etc)
• Mailing out of documents, letters etc
• Assist to manage the franking equipment and any related admin matters
• Standby and support any administrative related duties on Saturday (half day) as and when required
• Other ad-hoc duties as assigned by the Management

2. Candidate Requirements

• "N" or "O" level qualification
• 1 year of experience in customer service or relevant field
• Excellent interpersonal, verbal, and written communication skills
• Ability to coordinate and work as a part of the team.
• Proficient in basic computer applications, such as MS Office.
• Positive attitude and a willingness to contribute to a collaborative team environment.

3. Work Schedule

5 days work week

*Disclaimer: Only shortlisted candidates will be contacted.