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- In charge of the schedule planning for meetings, travels and activities.
- Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
- Maintain and update the Director's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
- Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.
- Maintain strict confidentiality and interact professionally with all levels of Management, staff, business partners and external parties.
- Advise the Director on a high priority matter and follow up accordingly.
- Takes part in responding to the Director's requests for review and approval.
- Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Perform various administrative tasks
- Assist Director on consolidating dashboards as well ensuring finance meetings take place with clear agendas.
- To also chart and follow through on special projects progress; while ensuring frequent updates to be given to the director
- Willing to travel overseas
- Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
- Excellent communication, interpersonal and time-management skills
- Discretion and confidentiality in handling sensitive information
- Flexibility to adapt to changing priorities
- Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
- Willingness to work flexible hours
Executive Secretary - Singapur, Singapore - MVC Resources
MVC Resources
Singapur, Singapore
2 weeks ago