Senior Admin Manager - Singapore - ELITEZ & ASSOCIATES PTE. LTD.

ELITEZ & ASSOCIATES PTE. LTD.

Verified Company

Singapore

2 days ago

Posted by:

Wei Jie

beBee Recruiter

Job Responsibilities

Compile and verify staff attendance records
Document and transcribe minutes for both administrative and operations monthly meetings.
Manage various Human Resource tasks, including onboarding new staff, handling staff departures, maintaining employee records, and overseeing the activation and deactivation of staff access cards.
Coordinate facility bookings and permits.
Source, invite bids, and award contracts for approved administrative needs, such as insurance, office supplies, copier toner, paper, and staff uniforms.
Prepare Saturday work schedules for the administrative and call center teams, as well as plan coverage for staff absences and leaves.
Organize and maintain records for new and renewed tenancy agreements, collaborating with tenants, landlords, and Purchase Orders to address any missing documents.
Provide assistance with sustainability projects.
Collect and submit staff claims related to transportation, overtime, and wellness benefits.
Manage the coordination of various certification documentation for both internal and external audits.
Oversee daily reporting for permits and quarterly reporting for administrative contracts set to expire, particularly concerning Housing and Development Board (HDB) agreements.
Provide support for feedback and Computerized Facilities Management System (CFMS) and deliver presentations to the General Manager and Heads of Departments on administrative matters.

Job Requirement

Possess a minimum of 5 years of admin managerial experience
Collaborates well within a team and pays great attention to detail
Proactively takes the lead in implementing new initiatives Work schedule: 5.25 days per week with alternate Saturdays off

How to apply:

Registration No:

R
EA License No: 20C0426 (Elitez & Associates)