Contract Administrator - Singapore - SCAN - BILT PTE LTD

SCAN - BILT PTE LTD

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Roles & Responsibilities:

General Duties & Responsibilities
Responsible for administration of contracts management, purchasing, tendering, Company's performance evaluation and other documents (physical and electronic)
Administration
Assist Contracts Manager & QS in performance of responsibilities
Maintain standardized forms, proposals (hard & soft copies)
Develop & maintain filling system
Maintain and update insurance for projects
Schedule courier for outgoing document and collections of incoming
Update and upkeep projects detail (ongoing and completed projects) for presentation purposes
Assist to fulfil requirements of Company's quality standards pertaining to tender and contract administration
Compile data as and when required for Director's / Contracts Manager's utilisation
Update and upkeep project, tender and common files (ie Completion Certificate, Contract Document, Insurance, Defects Liability Period, Warranties, etc)
Send and collect BCA upgrading form to Client for assessment
Qualification of new subcontractors / vendors and update Approved Sub
Contractors' / Vendors' List
Contracts Management
Maintain contract documents
Maintain and update project's and tender's drawings
Arrange for subcontractors' sign off of letters of award, progress payments and final accounts
Coordinate with Site QSes for subcontractors' recommendations/payments
Receive and update drawings list (tender, addendum, contract, issued / approved for construction)
Tendering
Review, prepare and distribute pretender prequalification requirements
Maintain Tender Register and assign project reference number to new tenders
Set up files and folders in contracts server for new tenders
Assign numbers to all incoming bid docs
Send tender information to subcon & suppliers
Maintain tender files until turnover to project team
Prepare slides for Director's / Contracts Manager's presentation to Client
Provide subcontractors with sufficient document and information for their quotations
Purchasing
Standin for Procurement Officer during her absence
Verify all invoices and purchase orders on behalf of QSes
Assist Purchasing Department where so required
Additional Duties
Recommend cost reduction policies in regard to contract administration
Suggest productive measures
Additional duties as arranged