Executive Secretary - Singapore - XCEL INDUSTRIAL SUPPLIES PTE LTD

XCEL INDUSTRIAL SUPPLIES PTE LTD
XCEL INDUSTRIAL SUPPLIES PTE LTD
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description

DUTIES & RESPONSIBILITIES

  • Provide full spectrum secretarial and operational support to the Managing Director.
  • Manage an active calendar of appointments, meetings, management report completion and submission.
  • Handle confidential information in a professional manner.
  • FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partner.
  • Provide necessary support to Operation team in implement continuous improvement program, ISO 9001, ISO 14001, ISO 45001 assigned activities and maintain up to date reports & equipment checklist.
  • To maintain internal system and work flow and advise Management Team on Administrative best practice.
  • Assist in tracking and analysis of operations data, such as utilities and equipment performance, in support of sustainability initiatives.
  • Ensure upkeep and maintenance of compliance files and registers in a timely manner.
  • Compile reports of complaints and feedback for reporting and handle all maintenance schedules and relevant forms.

MINIMUM REQUIREMENTS

  • At least a Diploma in any field.
  • Proficient in Microsoft Words & Excel.
  • Meticulous sense of responsibilities & follow up skills.
  • Good interpersonal skills and be able to work in fast paced environment.
  • Able to work independently with initiative and self-disciplined.
  • Fluent in English and Mandarin to liaise with Mandarin speaking associates.
  • Able to communicate effectively with both external and internal parties.
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