Administrative Executive - Singapore - ISS DATA PTE. LTD.

Description

Roles & Responsibilities

Primary Purpose and Scope

The administrative executive is responsible for providing administrative and secretarial support in a professional and timely manner. The administrative executive will work one-to-one with the CEO in the office on a wide variety of matters and leverages on his/her multi-tasking ability to support a dynamic team of consultants both in the office and remotely.

Key Result Areas and Accountabilities

• Executive Support: Manage the CEO's calendar, including scheduling meetings, appointments, and travel.
• Meeting Management: Organise meetings including booking rooms, organising food/drinks, setting up virtual meetings, sending reminders, preparing agendas, taking minutes and following up on action items.
• Travel Management: Arrange travel including preparing itineraries, making visa applications, booking flights, accommodations and transportation.
• Communication Support: Effectively handle all communication channels including collecting/receiving/fielding inquiries, composing responses and forwarding information, as needed. Ensure efficient communication flow within the team and with external parties, and maintain confidentiality of sensitive information.
• Project Support: Assist with ongoing Company projects by preparing and tracking documents, ensuring timely task completion and maintaining accurate records.
• Information Management: Conduct research, gather data and prepare reports or summaries to support decision-making.
• Document Management: Prepare, draft, edit and proofread various documents, reports, presentations and other materials. Effectively file and maintain records for easy access.
• Finance Support: Review and verify expense claims and receipts, ensuring accuracy and addressing discrepancies. Prepare invoice including monitoring accounts receivables and following up with customers to ensure timely collection of accounts receivables.
• HR Support: Manage employee records including attendance, leaves and medical certificates.
• Office Management: Oversee the day-to-day operations of the office including maintaining office supplies and liaising with building management on maintenance and services.
• Problem-solving: Proactively anticipate needs and adapt to changes to ensure smooth execution and productive workflow. Handle ad-hoc duties as required.

Requirements

Must have:

• Diploma or higher education in any field
• Minimum 1 year relevant working experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Singapore citizen or SPR with strong command of spoken and written English
• Strong interpersonal skills with ability to communicate clearly and concisely
• Strong time-management and organisation skills with attention to detail
• Ability to multitask and prioritise effectively to meet deadlines
• Ability to work independently and as part of a team
• Strong problem-solving and analytical skills with initiative to improve efficiency and productivity

Nice to have:

• Proficiency in other languages (e.g. Mandarin, Tamil)
• Experience working in Professional Services/Consulting company

* We will only be looking at direct applications submitted through the Mycareersfuture portal for this position.

** We regret that only shortlisted applicants will be notified.

Tell employers what skills you have

Document Management
Ability to Multitask
Team Worker
Microsoft Office
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Arranging
Information Management
Task Completion
Data Entry
Adaptability
Good Communication Skills
Attention to Detail
Time Management
Administrative Support
Travel Management
Customer Service
Scheduling
Writing Skills