Admin Secretary - Singapore - URBNARC (PTE.) LTD.

Description

Roles & Responsibilities

Admin & Secretarial (80%)

• In-charge of day-to-day running of the office
• Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.
• Manage office replenishment orders – e.g., Stationery, pantry, name cards, etc.
• Establish office standards, organize office operations and procedures.
• Typing of correspondence
• Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.
• Provide Secretarial support to Design Director
• On boarding & off boarding of staff and related paperwork
• Apply and follow through for relevant work passes online.
• Assist Managers on all recruitment matters.
• On boarding & off boarding of staff and related paperwork
• Submit projects for Design Competitions
• Assist Director to prepare Material for Proposal and Presentations
• Assist Director to prepare Corporate portfolio, proposals, and the various portfolios to present to potential clients
• Maintain records of payments done for Director / Company

Marketing (20%) (advantage if you possess)

• Plan and execute digital marketing campaigns, including email marketing, social media, and online advertising.
• Create engaging content for marketing materials, website, and social media platforms.
• Support in Maintaining Website, and update latest photos in portfolio section
• Support in Updating Company Profile and Portfolios in Architect databases
• Design Greeting cards

Job Requirements:

• Minimum Diploma in Marketing/Business Management.
• Minimum 3 years of relevant experience in office management and/or 3 years in Marketing in Digital.
• Strong knowledge in Word, Excel, Outlook. Experience in travel bookings and calendaring would be a bonus.
• Strong interpersonal skills with the ability to communicate at all levels and diversity
• Organization abilities, attention to detail and able to multi-task
• Possess a positive and pro-active attitude, resourceful and able to work independently.

Tell employers what skills you have

Outlook
Able To Multitask
Microsoft Excel
Strong Attention To Detail
Online Advertising
Interpersonal Skills
Architect
Photos
Office Management
Email Marketing
Word Processing
Attention to Detail
Administrative Support
Databases
Able To Work Independently