Expeditor - Singapore - PEAK OCEAN PTE. LTD.

PEAK OCEAN PTE. LTD.

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

The Expeditor is responsible for the interface between suppliers and project team to ensure the following: materials & equipment are on schedule, complete when delivered, comply with the technical specs, and that quality & quantities are in conformance with the PO Terms & Conditions.

Expediting efforts commence at the issuance of a LOA, PO, Contract or any other instrument of transmission of award by Company to suppliers/contractors.

The Expeditor shall monitor and report supplier performance/progress to ensure timely delivery and take the necessary steps and initiatives to avoid slippage in the delivery of materials and equipment.

He/she shall investigate potential slippage and expedite the supplier to achieve project milestones and timely delivery of Goods/Services.

The Expeditor shall raise the recovery and mitigation discussion with the supplier and project team when project deliveries are in jeopardy of slipping past scheduled delivery dates.

Duties and Responsibilities:

Maintain & distribute expediting report to the Project & site team, the QA/QC team, and the Project Procurement Manager as per project procedures.
Participate in project meetings to review the status of packages and documents with the project team.
Coordinate closely & work in tandem with the QA/QC dept. to ensure that all documentation is available for Inspection & final acceptance (esp. the ITP).
Notify Engineer and QA/QC should there be quality issues regarding the quality integrity that may affect the delivery schedule.
Assist with scheduling shop/site visits to ensure compliance with data's submittal, test reports, receipt of major materials, and shipment promise delivery dates.
Understand and coordinate with Project Controls/Finance regarding the impact of delivery of the specific materials or equipment to the Project Schedule.
Assist supplier/fabricator, when necessary, to expedite materials from subsupplier to prevent potential delay of the package.
Assist with site/factory visits in consultation with Engineer, QA/QC, and Project Procurement Manager.
Liaise with Freight Forwarder to provide advance notice of impending shipments and to trace major shipments from the supplier to the job site.
Ensure timely receipt of goods at export packing location and/or Freight Forwarder and confirm all items and quantities are checked against the supplier's packing list and the PO.
Ensure that any special lifting and storage requirements are noted and communicated to the appropriate parties at the Yard (i.e. Freight Forwarder, Cargo Handler, Carrier, Materials Coordinator).
Report any over, short, and damage (OS&D) materials and/or equipment that are noted by the Freight Forwarder. (The OS&D information shall be provided to the Buyer for resolution and Expeditor for project reporting on the Expediting Log).
Track closure of OS&D's and receiving and inform Expeditor for updating status on the expediting report.
Assist with PO Closeout and supplier performance evaluations.
Participate in audits and review processes as necessary.
Other ahhoc tasks as requested by the Line Manager.

Qualifications:

Bachelor's degree from an accredited institution
Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes to settle them equitably
Ability to selfmanage and work to tight time scales with attention to detail
Strong customer focus (internal/external). Accuracy and attention to detail.

R1552011
**Peak Ocean Pte Ltd / EA License No. 18C9336