Administrative Assistant - Singapore - OQ TRADING (SINGAPORE) PTE. LTD.

Description

Based in Singapore, the Adminstrative Assistant will be part of the Admin Team of the company, reporting directly to the Administrative Manager.

• Answer telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and delivery
• Schedule and organize appointments, meetings, conferences and events
• Arrange for local and overseas courier
• Tidy and maintain reception and pantry area
• Inventory and order materials, supplies and services
• Complete and mail bills, contracts, policies, invoices, or cheques
• Operate office machines, such as photocopiers and scanners, facsimile, and personal computers
• Maintain and update filing, inventory, mailing and database systems, either manually or using computer
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
• Deliver messages and run errands
• Liaising with company insurance agent and employees on submission of claims
• Supporting Regional offices and affiliated companies on all administrative matters related to meetings, events, and conferences or adhoc tasks.
• Supporting Accounts Team in Dubai with Month End Closing by ensuring all invoices are accrued for and booked into the Diva system
• Supporting Compliance and HR Department on various matters related to Singapore office
• Assisting the Administrative Manager on various adhoc duties
• Provide coverage for team member of the Admin department