Business Services Administrator - Singapore - AIG

AIG

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

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Description

Who we are

American International Group, Inc. (AIG) is a leading global insurance organization.

Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions.

These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.

Get to know the business

General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world's most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.

About the role:

Key Responsibilities- Plan, escort and supervise the execution of the maintenance and repair of office facilities and equipment, office cleaning, pantry facilities and supplies.- Manage and monitor pantry inventory and expenses.- Sourcing, ordering of corporate gifts and coordinating with vendors on delivery- Monitor security systems, review and submit security reports.- Access card control and issuance management.- Support the corporate business management continuity program and activities.- Inventory checking and maintenance of health and safety-related facilities.- Coordinate corporate annual fire drill events.- Conduct briefing on facilities, health and safety and business continuity for staff during the new hire orientation program.- Assist in the renewal of maintenance contracts.- Review and allocate costs to the relevant departments before submitting invoices for approval and payments.- Mobile/monitor/docking station purchasing- Assist in office relocation, fit-out, refurbishment and renovations- Space management - allocate and manage facility space for maximum efficiency.

Supporting the business with iOffice workspace reservations, amendments and reporting as requested.- Ensure business services process is compliant with AIG policies and with Regulatory requirements.

Meet deliverables for local Regulatory examination, internal or external audits and ensure timely closure of issues raised.- Renewal of eco office and workplace health and safety certification- Other reasonable administrative tasks and duties as required from time to time

What we're looking for:

Key Capabilities:

Able to work independently and as a team with crossfunctional/multicultural teams
Able to multitask, set priorities and manage time effectively
Responsive, responsible, well organized and resourceful
Excellent communication (both verbal and written) and interpersonal skills
Positive learning attitude with a pleasant personality
Proven ability to operate in a matrix organization
Customer service orientation and mindset
Understand the importance of being the first point of contact at AIG Singapore for all office and business services related matters
Remain calm and demonstrate good conflict management and resolutions skills where appropriate
Strong expense and contractor management skill
Significant knowledge and understanding of health and safety requirements

Key Experience:

Diploma or Bachelors' degree in Business Administration/ Building Services Engineering/ Estate Management/ Facilities Management or equivalent
Building and M&E knowledge, with handson facilities management experience will be advantageous

We are an equal opportunity employer

It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

At AIG, we believe that diversity and inclusion are critical to our future and our mission - creating a foundation for a creative workplace that leads to innovation, growth, and profitability.

Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

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A look at our Benefits

We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing.

We provide a variety of leaves for personal, health, family and military needs.

For example, our "Giving Back" program allows you to take up to 16 hours a year to volunteer in your community.

Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.

We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their