Senior Document Controller - Jurong Island, Singapore - Wood Plc

Wood Plc

Verified Company

Jurong Island, Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Overview / Responsibilities:

Overview / Responsibilities

Register and transmit internal, vendor and client documentation for the project.
Check documentation to ensure that formats comply with company and client standards.
Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
Ensure all project documentation is imported into document management system and filed

- accordingly

Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
Archiving and retrieval of historical documentation
Assist and provide assistance to Wood personnel with respect to any document management system queries
Quality check of all Documentation prior to issuing/transmitting to client
Responsible for the handling of requests for new Document numbers/hard copy documentation
Scanning, printing and copying of project documentation
Process and record accurately all technical documentation in accordance with agreed procedures
Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
Run document control reports (if available and required) from the applied company or project document control system.
Ensure document management procedures satisfy project, client and regulatory requirements
Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
Monitor progress of inhouse and Client reviews of technical data
Contribute to compilation of final project dossiers, as built portfolios and archiving
Establish a systematic and comprehensive Project Filing System
Produce exception reports, comment overdue reports and any other reports for Project Management review

Skills / Qualifications:

Skills / Qualifications:

NIE Vocational Institute NTC3 or Secondary education
At least 5 years of experience in the role
A proactive approach to solving problems and getting the job done
Excellent communication skills
Excellent written and verbal communication skills
Knowledge of MS Office
Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
Knowledge of Adobe

Company Overview:

Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce.

All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.