Juliet Lopez

• Advanced Accounts Payable Management: Over [10+] years of experience handling end-to-end accounts payable processes, including invoice verification, payment scheduling, and reconciliation.
• Attention to Detail: Adept at maintaining precise financial records and identifying discrepancies to ensure accurate reporting and compliance.
• Strong Communication Skills: Proven ability to communicate effectively with vendors and internal teams to resolve issues and streamline processes.
• Efficiency and Problem-Solving: Known for my proactive approach to problem-solving and my ability to implement efficient workflows that improve accuracy and reduce processing time.

Accounts Executive

Shared Service Center-Accounts Payable 

June 15, 2016 – 05 Aug 2024

NTUC Nexus Enterprise Co-operative Limited-Singapore                         

Job Profile

• Mainly handles the account of Origins Healthcare Pte Ltd.
• Proficient in using and familiar with FACT, Xero, and SAP accounting software platforms.
• Reviewing and validating documents (e.g., invoices, credit notes, debit notes) from both overseas and local vendors.
• Managed payments for both domestic and international accounts payable matters, processing transactions to vendors located in Malaysia, China, the Philippines, the USA, Europe, Canada, New Zealand, and Australia.
• Ensuring accurate receipt of goods in the warehouse and approval by authorized personnel.
• Posting invoices with precise GL account and cost center details to the AP ledger.
• Maintaining close collaboration with the purchasing and warehousing teams, as well as coordinating with vendors and internal customers.
• Processing payments, ensuring invoices are paid punctually and accurately to prevent duplicate payments. Payment methods include cheques, internet banking, and host-to-host transfers.
• Monitoring and managing usage of utilities, petrol, internet, phone bills, and parking fees.
• Liaising with logistics partners to resolve discrepancies in goods delivery and reconcile payments accordingly.
• Sending payment advice notifications to vendors.
• Conducting vendor and intercompany reconciliations.
• Maintaining organized document filing for future reference, particularly during audits.
• Verifying, processing, and disbursing staff claims (e.g., medical/dental, transport, parking, and other miscellaneous items), ensuring no duplicate claims.
• Providing support to auditors by supplying necessary documents and responding to inquiries during audits.
• Performing month-end and year-end closing procedures, including ensuring all invoices are cleared, making necessary adjustments, reclassifying bank charges to designated cost centers, reconciling third-party and intercompany vendor accounts and clearing bank transactions,
• Preparing MEC (month-end close) reports (e.g., Input Tax, GRIR, Aging, Downpayment, Cash Expense, Staff Claims).
• Ad hoc tasks include assisting other business units (NTUC Learning Hub,Grocery Logistics of Singapore) by preparing monthly staff claims reports and adjustments, processing payments, clearing invoices, and acting as a reliever during the absence of the person in charge.

Bachelor in Business Administration