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Regina Chan

Regina Chan

Experienced Office / Admin Manager
Singapore

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About Regina Chan:

Experienced office / admin manager with a can-do attitude, who is not afraid to use technology to get work done.

Experience

Skills & Experience

Office / Facilities administration (>10 years):

  • Office lease management
  • End-to-end Office relocation management (space planning / location sourcing / renovation / sourcing of furniture & fittings / moving-in / office insurance)
  • Daily office management (office supplies / functionality of all workstations / IT troubleshooting / office maintenance / office supplies management)
  • Supervision of admin support team
  • Safety / Crisis management (Government policy compliance and enformcementduring crisis period)
  
 

Travel management (>10 years):

  • Extensive travel management for C-suite and general teams
  • Researching for best flight arrangements
  • Managing applications for travel visas (business and accompanying family members)
  • Managing corporate hotel rates

 

 

Corporate administration (>10 years):

  • Drafting of board resolutions
  • Ensuring adherence of corporate reporting timeline
  • Ensuring all board-related paperwork is updated and notarized where necessary
  • Management of CorpPass administration
  • End-to-end management of new entity setup (Singapore, Australia, Korea)
  
 

Finance & Procurement administration (>10 years):

  • Book-keeping
  • Expense tracking & approvals
  • Petty cash and office budget maintenance
  • GST computation and filing
  • Management of corporate credit cards
  • Vendor management
  • Direct / Indirect procurement management
  
 

Events Management (>10 years):

End-to-end management of

  • Regular staff lunches and bonding events, office festive celebrations
  • Company-related retreats and training sessions
  • Private yoga events
  • Community events (arts, culinary, job fairs)

 


 

 

HR administration (>10 years):

  • Administration of payroll / CPF / IR8A / IR21 matters
  • Administration of employment pass / visas for Singapore and international project sites
  • Administration of staff medical insurance (local / international)
  
 

Executive / Personal Assistant (>10 years):

  • Note / Minute-taking
  • Extensive diary management
  • Extensive Travel arrangements
  • Expenses claims management for Director / CEO 
  • Expenses claims approval on behalf of Director / CEO as required
  • Main contact point and go-to for matters pertaining to Director / CEO’s office
  • Preparation / coordination of regular meetings with internal teams and external stakeholders

Education

GCE A Level, Outram Insitute

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