Regina Chan

Office / Facilities administration (>10 years):

• Office lease management
• End-to-end Office relocation management (space planning / location sourcing / renovation / sourcing of furniture & fittings / moving-in / office insurance)
• Daily office management (office supplies / functionality of all workstations / IT troubleshooting / office maintenance / office supplies management)
• Supervision of admin support team
• Safety / Crisis management (Government policy compliance and enformcementduring crisis period)

Travel management (>10 years):

• Extensive travel management for C-suite and general teams
• Researching for best flight arrangements
• Managing applications for travel visas (business and accompanying family members)
• Managing corporate hotel rates

Corporate administration (>10 years):

• Drafting of board resolutions
• Ensuring adherence of corporate reporting timeline
• Ensuring all board-related paperwork is updated and notarized where necessary
• Management of CorpPass administration
• End-to-end management of new entity setup (Singapore, Australia, Korea)

Finance & Procurement administration (>10 years):

• Book-keeping
• Expense tracking & approvals
• Petty cash and office budget maintenance
• GST computation and filing
• Management of corporate credit cards
• Vendor management
• Direct / Indirect procurement management

Events Management (>10 years):

End-to-end management of

• Regular staff lunches and bonding events, office festive celebrations
• Company-related retreats and training sessions
• Private yoga events
• Community events (arts, culinary, job fairs)

HR administration (>10 years):

• Administration of payroll / CPF / IR8A / IR21 matters
• Administration of employment pass / visas for Singapore and international project sites
• Administration of staff medical insurance (local / international)

Executive / Personal Assistant (>10 years):

• Note / Minute-taking
• Extensive diary management
• Extensive Travel arrangements
• Expenses claims management for Director / CEO 
• Expenses claims approval on behalf of Director / CEO as required
• Main contact point and go-to for matters pertaining to Director / CEO’s office
• Preparation / coordination of regular meetings with internal teams and external stakeholders