Shannon Gong

13 years working experience in HR, Admin and PA.

HR Specialist 

Mar 2023 - Present

Citic Commodities Pte Ltd

• part of the global HR team to support the growth of the international trading business as HR generalist business partner
• To streamline existing HR policies to govern end-to-end people management in the international business
• Develop the strategic HR aspects of the international team through forward people management planning to support and grow the international business
• Manage the full spectrum of HR function including but not limited to, recruitment and retention, payroll, on-and off boarding, training and development, performance management, employee benefits and grievances / disciplinary matters
• Review and work with payroll outsourcing and approvals, local taxation and other required reporting or payments to local authorities (i.e. CPF contribution, IRAS submissions and other Government Paid Claims.)
• Manage employee medical insurance renewals and enrolment / de-enrolment
• Manage end to end process for all work pass applications and renewal
• Drive and implement training and development programs, and to ensure training meets business requirements
• Drive HR strategies to align with corporate plans and objectives, inclusive of reviewing HR policies, practices
• Ensure compliance with applicable human resource related legal and regulatory requirement
• Provide monthly HR reporting to Management

HR ADMIN MANAGER 

| Apr 2021 - Mar 2023 

Winner International Trading Pte Ltd, Commodity trading company 

Associated Company： StarX Capital Markets Pte Ltd，CMS License company 

Human Resources • 

Recruitment: Post job ad, screening resumes and arrange interviews. 

Liaise with recruiters for C-level position and confidential hiring. 

Monthly payroll and CPF submission.

Employee tax filing and tax clearance.

Administer NS makeup pay claims and government-paid leave claims e.g. maternity, childcare paternity leave. • Accelerate onboarding and off-boarding processes. 

Organize staff teambuilding and seasonal celebration.

Apply, renew for employment passes. 

Submission of directors’ PR applications. Administration

In charge of office sourcing, price negotiation, contract signing and moving.

Monthly budgeting submission to HQ.

Submit vendor bills and invoices to internal system for payment monthly, including rental, office supply, tele-bill etc.

Point of contact with corporate secretary. 

Handle the company’s internal and external liaison work, offering support to the HQ in China. 

Offer daily admin support including fixed asset procurement, office equipment maintenance, supplies replenishment, reimburse support, etc. 

PA to Chairman 

Assist the family to settle down well in Singapore

Attend to personal matters for Chairman and family

Help Chairman and family apply visa and make travel arrangements

Interview and hire domestic helper, chauffer and liaise with handyman when necessary

Assist on setting up chairman's trust

Help with family office matters such as bank account opening, payroll, tax etc

Point of contact with trust and other agencies.

Act as translator when necessary

In charge of EP, DP, LTVP applications and renewal 

Reason for leaving: Career advancement. 

HR MANAGER, PA CUM ADMIN 

PIF Capital (S) Pte Ltd | Jan 2021 - Apr 2021 

• Responsible for handling HR admin and PA duties 

• Manage recruitment process including job advertising, screening, arrangingand scheduling interviews, preparing employment contract. 

• Provide HR administrative support such as issuing employment contracts, confirmation letters, etc. 

• Generate payroll in InfoTech. 

• Manage leave and attendance in Info-Tech. Setting up and familiar with Info Tech system. 

• Created new appraisal system based on company’s mission and vision, followed up with reports to management. 

• Apply for government grants and recruitment related programs, e.g. SG JOB UNITED application, Career Trial. 

• Update and maintain HR database, personnel filing system, leave and medical records in Info-Tech. 

• Apply/renew employment pass for foreign employees. 

• Point of contact with MOM, CPF Board, IRAS, WDA and other statutory board, on various matters. 

• Manage staff on boarding and off boarding processes. 

• Other confidential and non-confidential ad-hoc administrative matters as assigned 

• Key point of contact for all general office and facility related concerns. Provide office administrative function to ensure smooth running of the office, such as stationery control, pantry management, housekeeping, maintaining filing system, equipment suppliers, network provider, courier, broadband and IT service, printer, business cards, etc 

• In-charge of overall IT related matters, e.g. backup employees’ WhatsApp chat 

• Weekly meeting coordination; prepare meeting presentation slides; submit meeting minutes to management. 

• Maintain personnel and employment records related to hiring, confirmation, promotion and resignation. 

• Perform other ad-hoc PA assignments assigned by the Directors. 

• Manage directors’ credit card spending and other personal/family matters. 

Reason for leaving: Company downturn. 

MANAGER Escape Group Pte Ltd 

| Aug 2013 - Dec 2020 

BACHELOR OF ARTS First Class Honors in Business and Marketing,