4 Months office support secretary #HYS - Singapore - RECRUIT EXPRESS PTE LTD

Description

Duties

• Manage supervisor's schedule, appointments and claims. Provide smooth administrative support to Value & Safety Office (VSO) team members.
  • Organise departmental events and training workshops. Participate in events' service agreements, sourcing and recommendations of vendors.
  • Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries and proper filings.
• Monitor department generic email box and distribute incoming info or communications.
• Refresh departmental intranet and shared digital workspace with updated information.
  • Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
• Manage end-to-end arrangement of local or overseas conference, study and visit trips.
• Review, improve and update administrative policies and standard operating processes.
• Organises department team bonding activities to promote and strengthen camaraderie.
• Assist in departmental annual budget preparation and provide monthly update.
• Oversee office supplies and liaise with suppliers and vendors.
  • Assist in on-boarding process for staff including scheduling of orientation sessions, application of IT access, etc.
• Provide secretariat functions such as minutes-taking for department meetings.
• Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.

Requirements

• Min GCE O-level with 5 years of administrative or secretarial experience or;
• Diploma in Business Administration or equivalent. Preferably with some working experience.

Interested and qualified candidates , please send in your resume to

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599