Personal Assistant - Singapore - ACTECO HOLDING PTE. LTD.

ACTECO HOLDING PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Key Responsibilities

Provide full spectrum of secretarial duties to Director
Acting as the first point of contact: dealing with correspondence and phone calls
Manage diary for Director including meetings, conferences, video conferences and other events
Coordinate and set up arrangement for meetings
Run errands as and when requested
Manage international and domestic travel arrangements including flights, visas, hotels, ground transportations, transfers and collating travel itineraries
Remind Director of important tasks and deadlines
Coordinate and organize company events and speaking engagements
Compile and prepare reports and correspondence
Coordinate internal and external meetings with business partners, shareholders, clients, suppliers and others
Assist with general administration support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers, maintaining contact databases, post and others
Liaise, draft, comment, review, edit and send contracts and agreements on behalf of Director
Handle matters related to personal and/ or company vehicle and others
Perform any other ad hoc duties where required by the management team and/ or Director

Requirements:

Minimum Bachelor in any discipline; with minimum 3 years of relevant work experience as Personal Assistant
Strong interpersonal and time management skills, ability to prioritize daily workload
Active listening and good communication skills
Proactive approach to problemsolving
Hardworking with high initiative and willing to take on new challenges
Ability to handle sensitive business communications, data and other information with professionalism confidentiality and discretion, both internally and externally
Strong organizational skills, detail orientated, with impeccable multitasking abilities
Teamwork, proactive, flexibility and adaptability
Friendly and energetic personality who can perform under pressure and keep pace with a busy team with accuracy
Able to travel overseas and willing to work flexible hours as and when requested

Human Resource Assistant/ Executive