Administration Assistant - Singapore - ENVOY SEARCH PARTNERS PTE. LIMITED

ENVOY SEARCH PARTNERS PTE. LIMITED
ENVOY SEARCH PARTNERS PTE. LIMITED
Verified Company
Singapore

1 week ago

Wei Jie

Posted by:

Wei Jie

beBee Recruiter
Description

Location:
Corporation Place (West)


Reporting to the Administration Manager, he/she will be required to provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.


Job Responsibilities:

  • Provide administrative support to department

Duties includes:
Manage calendars for stakeholders i.e., Directors, Managers
Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, generate slides and reports
Coordinate and assist in travel arrangements. Include making flight, hotel, visa and car arrangements.

  • Assist to process T&E claim via Concur
  • Performance shopping cart for department
  • Manage MS Teams Site for department
  • Real time update of Department Organization Chart and SOP in sharepoint
  • Maintain and update of Management Movement Chart
  • Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
  • Tracking of department training progress
  • Manage department stationery, printer machine, department cabinet key and fringe benefit
  • Ensure timely, consistent, and effective delivery of information and assignment between and managers and department
  • Excellent judgement and respect for confidentiality of information.
  • Ability to meet deadlines and prioritize workload and to produce the required amount of work to meet the needs
  • Ability to accept change and adapt to a variety of assignments.
  • Reception Duty coverage on rotation basis
  • Attend Monthly Admin meeting and minutes taking on rotation basis
  • Other ad hoc duties as assigned.

Requirements:


  • GCE "O" Levels and above
  • At least 5 years' relevant experience in administrative field
  • Experienced in Minutes Writing, Tavel Arrangement
  • Willing to cover reception duty on adhoc basis
  • Proficient in Microsoft tools
  • Outlook, Word, PPT, Excel will be preferred
  • Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage
  • Customerfocused
  • Good Planning Skills
  • Meticulous
  • Independent
  • Good communication skills
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