Pa to Head of Region Asia Pacific - Singapore - Airbus

Airbus

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Under general supervision, but with significant autonomy, performs a wide variety of responsible and difficult clerical and secretarial duties and activities of a general and specialized nature in support to the Head of Region Asia-Pacific.

Consolidate draft documents, briefing papers, reports and presentations according to adhoc demands
To provide secretarial, clerical and administrative services and support for the Head of Region Asia-Pacific in an effective and professional manner
To assist the Head of Region Asia-Pacific in daily office administration
Facilitate, under the lead of finance, liaison with the board of directors for Airbus Singapore
Handling/screening of phone calls, arrange and manage schedules for business meetings and appointments
Manage complex travel itinerary and hotel reservations across time zones, with follow ups
Responsible for day to day liaison with sensitive and confidential information whether in relation to sales campaigns, sensitive partnerships, content of briefings and meetings with senior external stakeholders at ministerial level, ambassadors, partner CEOs and Airbus Excom members.
Organize, coordinate and support meetings, conference calls, logistics and corporate events
Taking concise minutes of meetings for proper dissemination
To solve daily administrative problems and provide clear status and reporting
To provide all documents and reports on time and maintain a proper filing system
To keep smooth and complete internal and external information exchange
Coordinate office activities and operations
To establish a good communication channel with relevant stakeholders

Requirements:

Minimum 5 years' experience in secretarial support to executives
Extremely detail oriented to ensure accuracy and quality across all tasks
Excellent team player with good interpersonal and communication skills to function effectively in a multicultural environment
Excellent communication skills (written and verbal)
High level of interpersonal skills to interact with coworkers and executives

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company:

Airbus Singapore Private Limited

Contract Type:

Permanent Contract / CDI / Unbefristet / Contrato indefinido

Experience Level:

Professional / Expérimenté(e) / Professionell / Profesional

Job Family:

Administration / Documentation

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.