Corporate Administrator - Singapore - Harneys

Description

Vacancy No

• VN1273

Business

• Fiduciary

Dept Code

• CoAdmin

Employment Type

• Full-Time

Location Country

• Singapore

Description

• About the Role

Harneys is seeking 2 talented Corporate Administrators to deliver on all areas of Singapore business. The individual will be a direct client facing corporate services administration focussing on delivery and business development support
Who you'll be working with

This roles will work closely with another Corporate Administrator and a General Manager and liaise more broadly with the wider Fiduciary team on a regional and global level.

What you'll be doing
The responsibilities include all facets of Singapore company direct client facing corporate services administration delivery and business development support.

Working closely with clients, ensuring client instructions for new and existing business are processed within agreed compliance, regulatory and internal policy and procedure requirements.

Providing business development support regarding fee proposals, client follow up and ad hoc matters as instructed by the Singapore Fiduciary leaders.

Responsibilities:

• This person will provide administrative support to increasing administrative matters on onboarding process and transferin i.e. compliance, forms filling, calls and an increase in directorship service line.
• Ensure the business takeon process is conducted to the Harneys Fiduciary standard of quality and service delivery turnaround is met.
• Create client goodwill through a positive new business or repeat business experience that meets their needs and delivered within Harneys agreed new business acceptance criteria.
• Assisting with executing and replying to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring Harneys Fiduciary policies are followed and quality / turnaround requirements are met
• Setting up Master Files on ViewPoint for new entities and ensuring all documents are saved onto FileSite.
• Setting up billing files, raising invoices and monitoring for settlement of invoices before proceeding.
• Under the supervision of the Client Onboarding Administrator:
• Liaising with the Compliance team in relation to risk assessment of company
• Recognising matters that might require Enhanced Due Diligence or REDAC approval and managing client expectations
• Manage accounts receivable, WIP and billing in accordance with Harneys Fiduciary policies and procedures; and liaise with the finance/billing department as required
• Dealing with correspondence and administrative matters relating to the incorporation and transfer in of new entities, originating responses as appropriate under the guidance of the Directors as necessary. Work independently on instructions from individuals that are signatories and authorised to instruct Harneys Fiduciary
• Keep abreast of new procedures ensuring Harneys Fiduciary policies and procedures are followed.
• Liaise with colleagues (including business development, lawyers, compliance, and BVI/Cayman Onboarding) and clients in person, on the telephone, and in writing, and any other agencies as might reasonably be required, such as the Registrar of Companies, FSC/CIMA etc.
• Supporting the Business Development related matters as required.
• Any other duties that may be assigned from time to time examples might data consistency projects, Sugar CRM initiatives, and other Projects that may arise.

Qualifications and experience

• Graduates or school leaver with High School Diploma
• Ideally experience in and some working knowledge of Singapore, BVI and Cayman companies's corporate administration.
• Sound IT knowledge/Microsoft
• Relevant corporate services experience
• Experience with handling a high volume of companies within CSP/ regulated environment
• Motivated and professional
• Highly organised, and able to effectively juggle matters, ensuring each reaches its conclusion.
• Can work independently within a team structure
• Excellent written and oral communication skills sufficient to return detailed correspondence to clients
• Proficiency in Microsoft Word, Excel, Outlook is essential
• Knowledge of ViewPoint and FileSite is preferred
• Understanding of AML and Compliance regulation is required

**Applications Close Date