- Preparation of overseas business trip: Provide administrative and logistical support to the teams before and after an overseas business trip, including coordinating with other departments and overseas counterparts, and managing the teams' meeting schedule.
- Event management: Organize events such as seminars, workshops, conferences, and/or roundtables, including scheduling and logistics, material production, and virtual/venue set-up, in collaboration with other departments and external partners if applicable. Liaise with sponsored participants for logistics and financing issues before and after events.
- Meeting and correspondence management: Organize internal and external meetings, including venue and/or virtual setup, liaising with meeting participants, and disseminating materials. Coordinate the teams for meeting preparation. Keep records of meeting participants, maintain contact databases, and minutes of meetings.
- Document management: Organize, file, and retrieve documents from electronic repositories. Format reports and presentations.
- Procurement management: Prepare procurement documents related to the teams' work. Contact and coordinate with vendors regarding new requisition, contract renewal, work arrangement, and payments of their services.
- Secretarial support: Draft routine correspondence (emails and official letters). Handle correspondence and follow-up for daily emails regarding mission and operational support. Update the teams' mission schedules. Support the team by following and managing secondment cycles.
- Any other administrative tasks as directed by supervisors.
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· Contract Period: 1 January 2026 to 31 December 2026 (opt to extend) · Working hours: · Monday to Friday: 7am to 4pm, inclusive of ½ hour lunch break and inclusive of school holidays. · Working hours will be subjected to changes, due to exigencies of services (e.g. shift rot ...
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Admin Support - Singapore - AccountStaff
Description
Coordination and Logistical Support-
Admin Support
Only for registered members Singapore, Singapore
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Admin Support
Only for registered members Singapore, Singapore
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Admin Support
Only for registered members Singapore
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Admin Support
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