Document Control Manager - Singapore - JLL

JLL

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

JLL supports the Whole You, personally and professionally.

The Document Controls Manager will be responsible for the following:
Collaborate with the project management team to handle project schedules, document management, and project delivery.

Create and maintain the Document Management System according to Microsoft specifications.

Organize, sort, and file documents appropriately, ensuring proper archiving.

Conduct quality checks on documents following document control procedures.

Back up electronic registers to ensure secure storage and archiving.

Ensure all documentation is accessible for auditing within a centralized archive.

Manage technical documents, including drawings and blueprints.

Keep personnel informed about new document versions and maintain authorized access.

Handle records across departments while maintaining confidentiality for sensitive documents.

Take meeting minutes and log relevant information.

Facilitate effective relationships with contractors, subcontractors, vendors, manufacturers, and engineers.

Maintain daily logs and track submittals, Requests For Information (RFIs), and change orders.

Embody our organizational culture, ethics and values.

Proven work experience as a Document Controller Manager in a similar role

Tertiary qualification in Architecture, Engineering, Information / Business Management, Business Administration, Construction Management or similar field

Minimum of 10 years' experience in document or records management on Construction Projects

Working knowledge and familiarity with Autocad, BIM360, Procore, Aconex and other Construction Project Management Tools and Platforms

Ability to multitask, work in diverse teams, work to deadlines and set clear expectations with teams and stakeholders.

Attention to detail and problem solving.

Excellent communication and reporting writing skills, simplifying complex information into understandable concepts.

What you can expect from us
You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

We'll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location:

Singapore

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.