Personal Assistant - Singapore - IKEDA GROUP PTE. LTD.

IKEDA GROUP PTE. LTD.
IKEDA GROUP PTE. LTD.
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

You will work on a one-to-one basis on a variety of tasks related to the CEO's working life and communication.


WHY WORK WITH US:


  • We are an ethical culture company committed to equal pay and ecoresponsibility.
  • We are a diverse bunch spread across the globe, ranging from Japan, France, Vietnam, Philippines to Singapore.
  • There's a high chance your current job is boring, and that's why you are looking for something new. We are super fun
  • We are entirely meritbased. You're good at something or have potential and step up to the task you do it. That also looks good on LinkedIn
  • You love learning, and so do we. You choose whatever learning courses you want.
  • Free massages, facials, skincare products... oh yeah Did I mention our quarterly parties and celebrations?
  • Most importantly, you are excited about the prospect of completely remodelling the way we do beauty and wellness.

JOB DESCRIPTION:


  • Act as the point of contact between the CEO and employees, clients and other external partners
  • Handle requests and queries from Japanese clients and vendors
  • Screen and direct phone calls and distribute correspondence
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes
  • Follow up on meeting action points with several department heads
  • Source office supplies
  • Devise and maintain office filing system for invoices
  • Process monthly payroll
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Various ad hoc requests

JOB REQUIREMENTS:


  • Fluent in Japanese Language skills (at least JLPT N2)
  • Proven work experience as an Executive Assistant, Personal Assistant or similar role
  • Google Workspace and English proficiency
  • Outstanding organisational and time management skills
  • Excellent verbal and written communications skills
  • Demonstrates discretion and confidentiality
  • PA diploma or certification would be considered an advantage
Possess character qualities that match with company core values:

  • Possess a strong willingness to work hard and sometimes long hours to get the job done (
    I 'll Do It)
  • Ability to work well in a collaborative team environment and has a humble personality (
    K ind to Others)
  • Ability to move quickly, communicate effectively and follow through on commitments (
    E xecute Fast)
  • Possess a growth mindset and always looking for new ways to improve the current work standards (
    D rive Change)
  • Ability to multitask and has a track record of surpassing expectations at work (
    A bove and Beyond)
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