- Responsibilities include managing and screening calls, scheduling meetings and coordinating schedules, making travel and meeting arrangements, creating correspondence, and preparing reports and financial data.
- Handles additional administrative tasks as necessary.
- Interfaces with resources across departments and represents the executive officer in a highly professional manner.
- Strong communication and multi-tasking skills are mandatory. Minimal work direction needed, highly skilled and knowledgeable to the position.
- Create and electronically organize detailed legal files, including documents and reports based on matter specifications and requests
- Conducting fact investigation and analysis
- Monitoring changes to government guidelines or regulations and preparing reports on pertinent changes
- Manage internal calendars and complex meeting schedules, including regional wide electronic and in-person meetings
- Coordinate complex and potentially confidential travel and security needs
- Manage private and sensitive personnel matters
- Manage expense reports and invoices
- Proficient with Microsoft Office, specifically Outlook, PowerPoint, Word, and Excel in order to create, edit and format
- Master relevant technologies to facilitate administrative support and promote digital knowledge
- Demonstrate knowledge of organization/function processes, procedures & guidelines
- Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, typing and dictation, strong administrative coordination abilities, customer service experience
- Self-starter who is able to work on own initiative and at least 5 years of experience working with lawyers and/or legal departments
- Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
- Display analytical competency and ability to problem solve critical issues
- Anticipates business needs and takes initiative to resolve issues
- Demonstrates flexibility and initiative regarding assignments for self and team
- Excellent oral and written communication skills
- Develops strong collaborative working relationship with team members and gains their confidence through displaying professionalism and efficiency in all communications
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Executive Legal Assistant - Singapore - DOVRE GROUP (SINGAPORE) PTE. LTD.
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Description
Roles & ResponsibilitiesJob Description:
Provide broad range of paralegal and administrative support to Law managers, including Asia Pacific Regional General Counsel, and other senior lawyers.
Requirements:
Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Multitasking Skills
Investigation
Office Management
Administration
MS Office
PowerPoint
Written Communications
Administrative Support
Screening
Scheduling
Customer Service Experience
