Specialist - Singapore - De Beers Group of Companies

De Beers Group of Companies

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

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Description

**Company Description

You're talented and adaptable. That's why you'll fit in.**As well as discovering, mining and processing many of the essential raw materials that enable, support and enhance modern life, our global business is involved in selling and marketing products copper, platinum and other precious metals, iron ore, coal, nickel and diamonds. Through our Marketing Business, we are able to offer innovative solutions to meet our customers' specific challenges. This includes physical products, logistics and technical support, as well as pricing and financing solutions.

The purpose of the Marketing BU is to sustainably maximize cash flows from the marketing by optimally connecting commodities and customers.

Our vision is to be the most respected marketer of the commodities and in support of this, we have set ourselves a target to deliver a considerable uplift in Value by 2023.

**Job Description

What you'll do**The role is the first point of contact for contract drafting and comprises the first and second line governance controls through the validation and confirmation of physical trades and will be crucial in validating the trade entries to ensure the accuracy of the data in the system, which has a direct impact on the commercial invoices. The role includes contract preparation, customer liaison and negotiation, system administration, reporting, adherence to Group Policies and general administrative support.

This role can also identify areas of value and/or risk exposure during the contract drafting stage.

Typical tasks:

Deals Validation (Systems)

Check and validate the daily trade entries in system against the Trade Recap to ensure the accuracy of data entered by the Front Office, which has a direct impact on the commercial invoice calculations
Ensure all deal blotters are appropriately reviewed, properly filed and stored in the relevant systems

Contract Preparation and Execution

Interface with the Front office (Sales managers/ Sourcing & Origination team/relationship managers) to understand and analyse the key commercial and contractual terms
Analyse and identify potential operational issues prior execution and highlight the gaps and propose resolutions to mitigate such operational risks
Draft agreements/contracts (purchase/sales/intermediaries) independently
Act as a risk and control defense to ensure trades are within the Trading mandates and compliance to Group Policies

Contract Administration

Responsible to send agreements/contracts to counterparty for review
Liaise and negotiate with counterparties to finalise the contractual terms, escalation to legal and/or Front office as required and in accordance with the Governance framework
Monitor execution of contract and subsequent filing of all contractual documentation in relevant repository
Manage approval process to deliver timely and accurate returns within the governance process
Identify and escalate any nonstandard deals or contracts
Ensure KYC and sanction check before sending out contract
Follow up with Front office on submitting blotter in a timely manner

Contract Reporting

Provision of regular and ad hoc reporting in relation to contract status, customer performance status, service delivery and issues associated with contract administration and preparation

Group Governance and Risk Management

Execute all contract administration activities in alignment with Group Business Integrity and Governance policies
Escalate and communicate any contract compliance discrepancies and other risk areas to the Team Lead and/or Manager-Sales Operations
Maintain accurate records within relevant systems

Customer Service and Engagement

Build up knowledge and relationships of assigned counterparties, inter alia, to enable anticipation of contract activities and contract terms
Act as the main focal point between internal and external stakeholders (such as sales, sourcing and origination, finance, shipping, logistics, book owner, legal, suppliers, customers) on contractual issues and responsible to deliver high service level to stakeholders and ad hoc reasonable requirements.

System and Process Improvements

Continuous review in the design, implementation and execution of the current process workflow for Contracts for improvement and value maximisation
Support in input and assist in improvement in current systems

**Qualifications

What we're looking for*
Minimum 3 years' experience in international commodity operations or trading environment
A relevant degree in either Law, Contract Management, Business or Logistics
Experience with contract management, preferably in Bulk Commodities
Knowledge of sales operations (desirable)
Transactional and/or operational knowledge of sales operations on international trades, delivery terms and documentation requirements
Knowledge and experience in a Trading environment
Knowledge in Shipping and/or Charteri