Contract Support/ Admin Assistant - Singapore - CBRE

CBRE

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

Posted- 21-Nov-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Data Centers, Engineering/Maintenance, Facilities Management- Location(s)- Singapore - Singapore
JOB SUMMARY

The purpose of this position is to provide administrative management of supplier contracts, certifications and documentation consistent with CBRE Sourcing Playbook and applicable client requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Evaluates and administers agreements for contracted services including preparing new contracts, contract renewals, and contract amendments. Coordinates with Sourcing Contracts Manager and legal to ensure currency of contract provisions and compliance.

Coordinates compliance procedures with vendors including licensing and insurance certificates.
Maintains contract database and provides required scheduled and on demand reporting.
Coordinates contract formation, review, and execution process with central sourcing, account leadership, suppliers and required client representatives.
Monitors and evaluates vendor performance utilizing established processes and systems. Administers SPM process coordinating with internal and external contributors, and preparing reports for internal and external (suppliers and clients) stakeholders.
Administers SPM process coordinating with internal and external contributors, and preparing reports for internal and external (suppliers and clients) stakeholders.
Coordinates contractual support for special facility maintenance and repair projects.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE

High School diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite.

Ability to achieve working level skills in either a contracts database or Ariba Contracts Management Module.
SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.