- Prepare and manage the school's budgeting process and financial operations, for example, budget exercises, tracking of expenditure, assets and inventory tracking etc in accordance to Organisation's guidelines.
- Manage the administration of overall procurement processes in the school to ensure compliance with Organisation's guidelines.
- Exercise efficient financial control to ensure all expenditure and collection of payments/funds are duly processed
- Supervise Petty Cash and Debit Card accounting
- Oversee all accounts payable and receivable within school structure
- Oversee all business invoicing processes
- Manage all cash funds, eg collection of monies
- Work closely with Organisation's Finance Department
- Manage Netsuite matters, eg for billing
- Manage processes for procurement of items and services, via TenderBoard
- Manage post-programme/service review of vendors
- Oversee admin team to ensure sound and efficient processes, in accordance to licensing requirements and high standards of corporate governance.
- Manage general office workflow.
- Assist to drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes.
- Ensure data and files are properly maintained/updated and safely accessible for staff on shared platforms
- Ensure data and information required for submissions to MOE, MSF/SG Enable, NCSS and MINDS HQ are on time.
- Perform the role of Fixed Assets Manager
- Conduct asset-checking exercise and monitor department asset management
- Manage condemnation of stores and equipment
- Oversee and ensure adequate admin supplies (eg stationery, office materials) for the school.
- Ensure proper inventory management procedures.
- Oversee the management of student enrolment, including maintaining of updated student lists and reporting of student movements.
- Oversee the management of student information, including particulars, commuter status and medical records.
- Oversee the administration of student assistance schemes, eg SPED Financial Assistance Scheme, Discretionary Financial Assistance, Enabling Transport Subsidy, Straits Times School Pocket Money Fund.
- Manage textbook list' and uniform matters
- Oversee the management of student admin processes, eg health/dental checks, NRIC registration, ez-link/travel cards, DDR cards
- Provide admin support for canteen
- Supervise and manage Admin Executive and Clerical Officers, or any other admin staff as assigned.
- Provide performance guidance, coaching, support and mentorship for Admin Executive and Clerical Officers, and any other supervisees as assigned.
- Prepare and review reports.
- Work collaboratively with other segments of staff to achieve administrative efficiency in the school, including the conduct of staff briefings, induction and guiding staff on admin processes.
- Manage staff data and information
- Manage the administrative aspects of staff incidents and insurance claims.
- Oversee the administration of engagement of Relief Teachers, instructors.
- Conduct induction for new staff and relevant staff briefings on finance and admin matters.
- Any other duties assigned by Reporting Officer.
- Degree in any relevant discipline
- At least 3 years of relevant management/finance/procurement/operational/leadership experience will be an advantage
- Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
- Good organisational and people management skills
- Exposure in community care sector is an added advantage
-
Gardener for Schools
3 days ago
KEPLER HUMAN CAPITAL PTE. LTD. SingaporeThe Services required by our clients are as follows: · 1. Maintain garden by fertilising, trimming and ensure that plants receive adequate water. · 2. Plant and transplant flowers, shrubs, trees and lawns. · 3. To prune trees, plants and hedges that maintain the plants' health. · ...
-
Gardeners (Edgedale Plains ,school)
1 day ago
WSH EXPERTS PTE LTD SingaporeJob Description & Requirements · 1. Maintain garden by fertilising, trimming and ensure that plants receive adequate water. · 2. Plant and transplant flowers, shrubs, trees and lawns. · 3. To prune trees, plants and hedges that maintain the plants' health. · 4. To apply, fertilis ...
-
Vice Principal @ Woodlands Gardens School
6 days ago
MINDSG LTD SingaporeCOMPANY DESCRIPTION · The Movement for the Intellectually Disabled of Singapore (MINDS) has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed ...
-
Gardener (Schools)
6 days ago
Seacare Manpower Services Pte Ltd Singapore Full timeJOB DESCRIPTIONS: · Maintain the plants in the school eco-garden: · Sowing the seeds · Pruning · Weeding · Fertilizing · Watering the plants · Labeling the plants · Trimming the grass · Work closely with Head of Department and Level Head Science in matters pertaining to the garde ...
-
MINDSG LTD SingaporeCOMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, whil ...
-
School Gardener @Bukit Timah
2 weeks ago
PERSOLKELLY Singapore Singapore Full timeDuration: May 2024 to 31 March 2025Location: Junior College, Bukit TimahMondays to Fridays: 8:00am to 4:30pm, Saturdays: 8:00 am to 12:00 noon · Job Duties: · Good knowledge of plants, trees and shrubs. Be able to identify them and know their characteristics and how to maintain t ...
-
Operations Manager @ Towner Gardens School
1 week ago
HYPERSCAL SOLUTIONS PTE. LTD. SingaporeRoles & Responsibilities · COMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing ...
-
HYPERSCAL SOLUTIONS PTE. LTD. SingaporeRoles & Responsibilities · COMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing ...
-
Teacher Assistant @ Woodlands Gardens School
5 days ago
HYPERSCAL SOLUTIONS PTE. LTD. SingaporeRoles & Responsibilities · COMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing ...
-
HYPERSCAL SOLUTIONS PTE. LTD. SingaporeRoles & Responsibilities · COMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing ...
-
HYPERSCAL SOLUTIONS PTE. LTD. SingaporeRoles & Responsibilities · COMPANY DESCRIPTION · MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. · Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing ...
-
Senior Executive
1 week ago
Gardens by the Bay SingaporeCOMPANY DESCRIPTION · DESIGNATION : Senior Executive (Education) · RESPONSIBILITIES · The Education team at Gardens by the Bay contributes to our People's Garden mission by planning, developing and implementing educational programmes for schools and the public to engage the commu ...
-
Senior Executive
1 week ago
Gardens by the Bay SingaporeCOMPANY DESCRIPTION · DESIGNATION : Senior Executive (Education) · RESPONSIBILITIES · The Education team at Gardens by the Bay contributes to our People's Garden mission by planning, developing and implementing educational programmes for schools and the public to engage the commu ...
-
Assistant Manager
1 week ago
Gardens by the Bay SingaporeCOMPANY DESCRIPTION · DESIGNATION : Assistant Manager (Education) · RESPONSIBILITIES · The Education team at Gardens by the Bay contributes to our People's Garden mission by planning, developing and implementing educational programmes for schools and the public to engage the comm ...
-
Gardener
1 week ago
MIS - Tampines SingaporeCOMPANY DESCRIPTION · Middleton International School (MIS) is part of the EtonHouse International Education Group. More than just an affordable school, Middleton offers high-quality international education, and its close-knit community embraces a truly global teaching and learnin ...
-
School Nurse
1 week ago
EPS - Gardens by The Bay SingaporeCOMPANY DESCRIPTION · The EtonHouse International Education Group is headquartered in Singapore with 100 schools in over 11 countries. Together these schools provide high quality education to over 15000 children globally. EtonHouse has been at the forefront of international educa ...
-
Manager / Education (Contract)
6 days ago
NPB National Parks Board Singapore[What the role is] · You will be part of the Singapore Botanic Gardens' Education team that oversees the strategic planning and handling of educational activities for schools and the general public. · [What you will be working on] · You will work closely with internal stakeholder ...
-
Gardener (Location: Tampines)
1 week ago
HYPERSCAL SOLUTIONS PTE. LTD. Singapore**COMPANY DESCRIPTION** · Middleton International School (MIS) is part of the EtonHouse International Education Group. More than just an affordable school, Middleton offers high-quality international education, and its close-knit community embraces a truly global teaching and lea ...
-
School Nurse
1 week ago
Eton House International Education House SingaporeClosing On 18 Mar 2023 · **About Us**: · The EtonHouse International Education Group is headquartered in Singapore with 100 schools in over 11 countries. Together these schools provide high quality education to over 15000 children globally. EtonHouse has been at the forefront of ...
-
Teaching Assistant/associates
3 days ago
KERJA HOLDINGS PTE. LTD. SingaporeContract Period: 1 July 2024 to 30 June 2025 · Option to extend: 1 July 2025 to 30 June 2026 · Mondays to Thursdays: 7:30am to 4.30pm, inclusive of 1⁄2hr lunch break · Fridays: 7:30am to 4:00pm, inclusive of 1⁄2 hr lunch break · **Location**:Toa Payoh Primary School · Are you pas ...
Administrative Manager @ Lee Kong Chian Gardens School - Singapore - HYPERSCAL SOLUTIONS PTE. LTD.
Description
Roles & ResponsibilitiesCOMPANY DESCRIPTION
MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.
Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.
MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.
These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit
RESPONSIBILITIES
The role of Admin Manager (AM) is to be responsible for the strategic management of funds and resources to achieve school's objectives as well as day-to-day operations, financial administration, general office administration and inventories/supplies.
As part of the management team, the AM will also contribute towards organizational decision-making and participate in general executive and non-executive functions that the team undertakes. The role will also include the reviewing and enhancement of the school's administration system by harnessing technology to improve productivity and efficiency.
The AM is also required to supervise and manage a team of executive and clerical officers.
The School aims to support students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our student towards becoming independent adults and community contributors.
Tell employers what skills you have
Negotiation
Outlook
Strategic Planning
Budgets
Leadership
Microsoft Office
Microsoft Excel
Social Media
Project Planning
Public Speaking
PowerPoint
Program Management
Event Planning
Project Management
Training
Human Resources
Microsoft Word
Customer Service
Research