Administration Executive - Singapore - The Salvation Army Singapore

The Salvation Army Singapore

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

COMPANY DESCRIPTION

We befriend and engage the male migrant worker community in Singapore to enhance their quality of life and improve the social integration between the local and migrant communities.

We also advocate safe migration practices specific to migrant workers to reduce the risks of human trafficking and exploitation.

DESIGNATION :
Administration Executive (1 year contract)

RESPONSIBILITIES

About the Job

As a member of the team, you are expected to help in carrying out administrative and office functions of the Centre so as to meet its goals, objectives, strategies and action plans.

Key Responsibilities

Support Centre Manager and Programme Manager in administering the administration, human, volunteer resources and finance services.
Ensure that administrative and operational activities meet and integrate with organizational requirements for quality management, health and safety, legal stipulations and general duty of care, in accordance with The Salvation Army's Mission and Philosophy and government guidelines and policies.
Provide administration and coordination support to the Centre Manager in all HR and volunteer related functions relating to new hires and their onboarding processes and induction, staff movement and offboarding processes, training and development of staff, and other administrative functions as and when required and assigned.
Develop and ensure the maintenance of an efficient update database and filing record system for
Employee's / Staff File including annual leave, medical leave & claim records
Standard Operating Procedures (SOP) and Guidelines
Clients' Register and Resource Utilization
Volunteers' related records necessary for reporting
Responsible for liaising with relevant internal departments to facilitate administrative and financial processes related to the efficient functioning of the Centre.
Prepare and submit statistics and budget status for quarterly reports to THQ.
Attending to enquiries of potential individual, group/organizational volunteers, partners and stakeholders.
Assist in recruiting, orientating and liaising with volunteers, partners and stakeholders supporting TSA programmes.
Assist in recognizing involvement of volunteers, partners and stakeholders on a regular basis e.g. cards/teas/appreciation events, etc.
Maintaining proper volunteer, partner and stakeholder data bases

QUALIFICATIONS