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Admin Assistance/Executive - Singapur, Singapore - LEXBUILD WHEELS & RAIL PTE. LTD.
Description
Roles & ResponsibilitiesJob Description:
· Providing secretarial, administrative, and personal supports to MD.
· Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests. (e.g. meeting appointments, travel schedule, and travel arrangements)
· Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.
· Assist MD to follow up on task assigned to subordinate and manage MD's appointment.
· Filter general information, queries, phone calls and invitations to the MD by redirecting and taking forward such contacts as appropriate.
· Prepare correspondence on behalf of the MD, including the drafting of general replies.
· Prepare meeting minutes and follow up action plans after meeting as and when required.
· Maintain proper filing system for both electronic and hard copies filing.
· Prepare letters, memos for an announcement to staff and related parties.
· Support and assist in the planning of company activities.
· Assist on administrative duties of HR process. (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes)
· Maintain records and monitor on company fleet vehicles, road tax renewal, etc.
· Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & system where necessary.
· Other ad-hoc assignments as assigned.
Requirements:
· Minimum Diploma qualification.
· At least 3 years of relevant experience.
· Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).
· Strong interpersonal skills in a professional and responsive manner.
· Demonstrate ability to handle work professionally, independently, and efficiently.
· Possess effective organizational and follow-up skills, attention to details.
· Experienced in office administration.
· Good inter-personality skills, grooming & communication.
· Ability to manage complex and highly confidential information with discretion and integrity
· Immediate starters preferred.
Tell employers what skills you haveMicrosoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Tax
Vehicles
MS Office
Office Administration
MS Word
Accounting
Attention to Details
Administrative Support
Excel
Ms Powerpoint
Audit
