Head of Facilities - Singapore - Institute of Singapore Chartered Accountants

Institute of Singapore Chartered Accountants

Verified Company

Singapore

3 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

Responsibilities:

Management Responsibility

Drive the operations and services at ISCA House in an efficient and effective manner.
Develop and review SOPs & Policies to ensure the smooth running of ISCA House.
Execute improvement plans to enhance ISCA House operations, customer satisfaction, and engagement with our internal and external stakeholders.
Drive innovation, productivity efforts, and technology adaption to enhance ISCA House operations and services.
Support financial objectives by forecasting requirements, preparing budgets, scheduling expenditures, analysing variances, and taking effective corrective actions.
Accountable for financial and people management, including budgeting, cost control, manpower deployment, and team performance
Support the Institute's green and sustainability efforts.

ISCA House Estate and Facilities

Oversee the estate and facilities management of ISCA House.
Liaise with the Landlord on lease management and buildingrelated matters.
Manage contract administration including the evaluation of tenders & quotations and preparation of adjudication papers.
Engage and monitor contractors and vendors in delivering satisfactory services in accordance with the contractual terms and conditions.
Manage facilities booking system and allocate resources for room set up and logistics support.
Manage endtoend projects including renovation, retrofitting, improvement works, office relocation, allocation of resources, and space planning.
Ensure projects meet all statutory requirements and comply with building practices and regulations.
Support the procurement of new property.

ISCA Lounge Operations & ISCA Training/Meeting Facilities

Lead and supervise the overall running of the lounge operations to ensure consistent quality and service standards and touchpoints.
Work closely with relevant departments to provide a holistic and seamless experience for our members and guests.
Handle members' feedback on operations & facilities professionally.
Formulate and implement strategies to optimise the utilisation of ISCA training and meeting facilities.
Work with relevant departments to promote ISCA's training and meeting facilities to individual and corporate members.

ISCA Office Admin & Procurement

Oversee office administration and procurement.
Drive cost optimisation and procurement efficiency for office supplies across ISCA.
Provide guidance to provide efficient office admin support to all departments.
Any other duties as assigned.

Job Requirements:

Degree in Facilities Management or equivalent. Applicants with proven experience may apply.
Minimum 5 years of relevant experience in a similar capacity.
Good knowledge of facilities management, lease management, space planning, contract/tender procurement and project management.
Good interpersonal and communication skills.
Good analytical and problemsolving skills with a strong work ethic.
Strong leadership and people management skills
Result driven and able to work independently in a fastpaced environment.

As part of our commitment to create and maintain a safe working environment for our employees and others, all newly hired employees are strongly encouraged to be vaccinated against COVID-19.