Executive Secretary - Singapore - SEARCH INDEX PTE. LTD.

SEARCH INDEX PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

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Description

Job Highlights:

5 days work week, Transport provided To and from Clement MRT
Every WED WFH with daily lunch provided

Job Description:

Division/Department:
Business Development

Reporting to:
Chief Executive Officer

Job title: 1-year Contract Executive Secretary

SUMMARY
Assist CEO on full spectrum of Executive Secretary activities.

1 year contract Executive Secretary Direct report to CEO to support on all secretarial duties and to support Business Development department from Dec 23 to Dec 24.

PRIMARY RESPONSIBILITIES

Manage CEO's calendar by organizing, followup on appointments, coordinating and scheduling of internal and external meetings.
Minutes taking for all meetings including team meetings and client meetings.
Arrangement of flight and travel itinerary
Liaise with local and cross border business partners.
Setting up electronic and hard copy filing systems
Participate in team discussions and contribute ideas on process improvement.
Organizing and maintaining client database
Working with Business Development team for tender documents preparation and submission
Drive special projects and strategies by coordinating with various respective department
Assists in Corporate Communication, HR, QHSSE, Marine and Legal team as and when needed
Provide assistance in the preparation and finalization of legal documents, contracts and agreements, including preparing communications, arranging meetings.
Support in the preparation of documents related to corporate transactions, cross border transactions and Merger and Acquisitions.
Assembling documents and agreements for execution and records.
Liaising with Company Secretary on corporate secretarial and incorporation matters and where appropriate preparing and attending to execution of relevant Board Resolutions.
Support Board of Directors and Executive officers on ad hoc tasks. Organize meetings, including scheduling, sending reminders, and documentation with Independent Directors. Sit in Exco and Board of Directors meeting for minutes taking.
Assist CEO, CFO and GM on corporate banking matters
Support additional corporate secretarial matters to CEO and COO
Other adhoc tasks as assigned
Any other management areas and tasks as assigned by Management

OTHER INFORMATION

1 year contract Executive Secretary
Direct report to CEO to support on all secretarial duties and to support Business Development department. (Dec 23 to Dec 24).
Mon to Fri (8.30am 6pm)
Office Location: Pandan Rd, Transport provided to & fro from Clementi.
Salary up to $6000
Every Weds WFH and Daily Lunch provided.

EA License No. 14C7092

EA Registration No:
R1110882

EA Personnel:
Lee Ming Er