Executive Assistant - Singapore - VANGUARD INTERIORS PTE LTD

VANGUARD INTERIORS PTE LTD Singapore

6 days ago

Description

Roles & Responsibilities

The Executive Assistant provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Managing Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work, as responsibilities may include resolution of internal management, policy and operational problems.

He/She is also required to manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

He/She will need to plan and orchestrate work to ensure the senior executives' priorities are met and organizational goals are achieved

CORE DUTIES & RESPONSIBILITIES

Key liaison with internal and external stakeholders at all level seniority on behalf of the director
Manage director's calendar and facilitate meetings, including welcoming of overseas and VIP guests
Assist director with their follow-up projects and ensure team members are well-prepared for meetings
Take effective minutes and organise thoughts in a clear and concise manner
Organise agenda and attendance for meetings and prepare minutes for follow-up actions
Work closely with senior management and other business units on their operational requirements
Suggest ways to improve efficiency and existing processes
Carry out background research and present findings
Prepare reports, documents and presentations for meetings
Monitor / Follow up on work-in-progress, projects etc
Screen phone calls, enquires, requests and handling them appropriately
Any other ad-hoc duties as assigned and required by the company

SKILLS, EXPERIENCE & COMPETENCIES REQUIRED

Degree in Business Administration/Management or any related field
Experience in commercial interior/ office furniture/ digital marketing is preferred
Possess at least 3-5 years of relevant experience
Good communication, organizational and interpersonal skills to coordinate with all levels
Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment
Highly meticulous and able to work independently within tight timelines
Take initiative to get the desired outcomes in cooperation with other teams
Strong interpersonal skills and able to build relations with internal and external stakeholders
Must be able to travel to different sites when required

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
VIP
Administration
Attention to Detail
Digital Marketing
Furniture
Administrative Support
Team Player
Microsoft Word
Scheduling
Able To Work Independently

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