Ap Specialist - Singapore - SWIRE SHIPPING PTE. LTD.

SWIRE SHIPPING PTE. LTD.

Verified Company

Singapore

2 weeks ago

Posted by:

Wei Jie

beBee Recruiter

Description

This AP Specialist / Finance Executive is responsible to execute and perform computerized processes in the Finance function primary focus in Accounts Payable, including but not limited to the following:

timely and accurate processing of Selling, General & Administrative (SG&A) supplier invoices in MediusFlow and SAP System.

- verify and validate PDF invoices, credit notes, debit notes and supporting documents sent by supplier and capture into MediusFlow system.
- review supplier invoices transactions for accuracy and compliance with Corporate Finance policies and Accounts Payable

Invoice Processing procedures.

- analyse and assist with troubleshooting of system rejected invoices and resolving not-approved invoices issue with the Approver via MediusFlow system.
- identify and drive process improvement and automation projects for Accounts Payable.

Role Accountabilities
Accounts Payable Processing

This role is responsible for the timely and accurate processing of Selling, General & Administrative (SG&A) supplier invoices in MediusFlow and SAP System, ensuring that only valid and authorized invoices are processed, and suppliers are paid promptly.
To review, process, distribute SG&A invoices that are coded and authorized for final posting invoice and integration into SAP System.
To clarify, check and resolve all invoicing issues and obtain final approval from the Approver for SG&A invoices in MediusFlow.
Perform 3way matching for Purchase Order invoices coded with GL account, budget codes, tax codes into the system and ensure proper accounting treatment and record of SG&A cost in the P&L or Balance Sheet.
Support and provide training to team members to expand knowledge, expertise and cross sharing of information with other functions in the Accounts Payable Team.
To assist in monthend closing, provide support and assist in internal and external audit schedules and reporting activities.
To provide excellent internal customer service to all levels within the Company.
To attend to all external supplier inquiries related to SG&A invoices received in AP General mailboxes or via the AP Vendor Portal.

Reconciliation of Creditor Statement

To perform, follow up and resolve the unreconciled items in creditor statement reconciliation.
To assist in reconciliation of major creditor statements and ensure all items appearing on the creditor statement are related to current period, follow up on issues and resolve reconciling items on a timely basis.

Business Improvement

Engage business improvement process to identify wastes and inefficiencies, suggest and assist to implement business improvement process to increase efficiencies.

General

To take a proactive role in the development and enhancement of processing systems associated with administration costs processing and reporting.
Perform other duties as agreed with your direct report/Finance Manager, AP.

Safety

Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I's & Accountability ladder).
Challenging and stopping unsafe acts and behaviours or unsafe conditions.
Comply with the Global Safety Standards, Policies and Operating Procedures.

Key Qualifications & Skills

Qualifications:

Diploma or Degree in Business Studies/Accountancy
At least 2 years of experience in Accounts Payable function
Good SAP Knowledge (FI and Procurement), or MediusFlow System is preferred.

Technical Skills

Strong written and verbal communication skills. Proven ability to communicate verbally and in writing, with people at all levels and with appropriate supplier focus.
Teamoriented contributes to common goals and willingly helps others.
Responsible proven capability to work effectively with mínimal direction.
Organised proven ability to prioritise work and achieve challenging deadlines.
Proactive demonstrates commitment to continuous improvement.
Quality focused adopts a thorough approach and achieves high accuracy.

Practical - capable of solving problems in a logical manner.